Clerk Iii - Program Assistant For Nutrition Education Program (Multiple Locations, Hybrid)

Clerk III - Program Assis an for Nu ri ion Educa ion Program (Mul iple Loca ions, Hybrid)
Job no: 521803
Work ype: S aff Par ime
Campus: UMass Amhers
Depar men : UMass Ex ension
Pay Grade: 11
Ca egories: Adminis ra ive & Office Suppor
Abou UMass Amhers
UMass Amhers , he Commonweal h's flagship campus, is a na ionally ranked public research universi y offering a full range of undergradua e, gradua e and professional degrees. he Universi y si s on nearly 1,450-acres in he scenic Pioneer Valley of Wes ern Massachuse s and offers a rich cul ural environmen in a bucolic se ing close o major urban cen ers. In addi ion, he Universi y is par of he Five Colleges (including Amhers College, Hampshire College, Moun Holyoke College, and Smi h College), which adds o he in ellec ual energy of he region.
Job Summary
Provide suppor for he UMass Ex ension Nu ri ion Educa ion Program field office in loca ion of applica ion (Malden, Springfield, Raynham, or Auburn). Du ies include: develop and main ain office procedures and records, coordina e essen ial services and equipmen for he office, provide bookkeeping services (including purchase reques s and ravel vouchers), moni or budge s and expendi ures, repor ime and a endance, prepare memos, correspondence, and handou s, answer he elephone. here are four open posi ions, loca ed a field offices in Malden, Springfield, Raynham, and Auburn.
Essen ial Func ions

• Develop and main ain efficien office and organiza ional procedures and mechanisms. Organize, main ain, and upda e office files.
• Coordina e and assure essen ial services and equipmen for he office which may include: u ili ies, rash removal, snow removal, cleaning service, compu ers, prin ers, copier, fax machine, e c.
• Main ain inven ory file of all equipmen , office supplies, educa ional resources, repor ing forms, and ou reach ma erials. Replenish supplies of hese i ems on a regular basis. Provide inven ory repor s as needed.
• Provide bookkeeping services for assigned accoun s. Main ain and upda e assigned budge s and expendi ures by using elec ronic spreadshee s and da abases. Genera e budge and expendi ure repor s as needed.
• Prepare purchase reques s. ype and process ravel vouchers. Prepare s andard forms in compliance wi h Universi y and NEP field office procedures.
• Repor ime and a endance as per Universi y and NEP field office procedures.
• Manage and upda e nu ri ion and publica ions resource files.
• Prepare memos and correspondence from verbal direc ives. Main ain confiden iali y in correspondence when appropria e.
• Develop compu er genera ed ma erials and handou s oge her wi h educa ion s aff and help prepare programs as appropria e. Oversee compliance wi h Universi y policies on handou developmen (quali y, logo, required nondiscrimina ion and credi s a emen s) for NEP field office.
• Answer elephone, gree visi ors, and respond o rou ine ques ions and reques s for informa ion. Represen UMass Ex ension and NEP in a posi ive and professional manner o suppor con ac s and ies wi h collabora ors and o her organiza ions.
• A end UMass rainings and mee ings as necessary o upda e knowledge of procuremen and ravel policies and procedures.
• Par icipa e in regular s aff mee ings.
• Work ac ively o ensure ha all ac ivi ies are conduc ed in compliance wi h federal, s a e, and Universi y Affirma ive Ac ion policies.
• Perform o her rela ed du ies as assigned.

O her Func ions

• Work collabora ively and effec ively o promo e eamwork, diversi y, equali y and inclusiveness.
• Work in par nership wi h colleagues wi hin he CNS communi y and across he campus o suppor he Dean's s ra egic priori ies.
• Perform o her du ies as assigned in suppor of he mission and goals of he College of Na ural Sciences.

Minimum Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• High school diploma and wo (2) o hree (3) years' of experience in an office se ing.
• Successful comple ion of Criminal Offender Record Informa ion (CORI) background check.
• Experience in word processing, da abase managemen , and elec ronic mail required.
• Abili y o fluen ly speak, unders and, wri e, and read English required.
• horough knowledge of office managemen principles and prac ices including proficiency in word processing, spreadshee crea ion and main enance, desk op publishing, da abase sof ware, elec ronic mail sys ems and he Web.
• Abili y o organize complex asks and priori ize work in a busy environmen o mee deadlines.
• Excellen in erpersonal skills and oral and wri en communica ion skills, including abili y o communica e effec ively wi h diverse individuals and groups.
• Abili y o work wi h a diverse eam of co-workers in performing a varie y of func ions wi hin a coopera ive a mosphere.
• Knowledge of basic office equipmen - copier, phone sys ems, pos al me er, fax machine, e c.
• S rong confiden iali y skills.
• Abili y o ravel o mee ings and rainings.
• Abili y o work independen ly o organize mul iple asks and se priori ies for ac ion, ake ini ia ive, and opera e wi h self-direc ion in a fas -paced office environmen .
• Excellen in erpersonal skills and abili y o in erac effec ively and work produc ively in es ablishing and main aining harmonious working rela ionships wi h a diverse popula ion of facul y, s aff and s uden s.
• Abili y o organize and priori ize goals; abili y o collabora e well o formula e plans and objec ives in accordance wi h overall college goals; abili y o iden ify and implemen process improvemen s.
• Abili y o manage mul iple projec s simul aneously and o se and mee deadlines while main aining high s andards of accuracy and quali y.

Physical Demands/Working Condi ions
Ligh lif ing of office/ eaching supplies.
Work Schedule

• 24 hours per week, scheduled Monday hrough Friday be ween 8:00am o 5:00pm.
• his posi ion has he oppor uni y for a hybrid work schedule, which is defined by he Universi y as an arrangemen where an employee's work is regularly performed a a loca ion o her han he campus workspace for a por ion of he week. As his posi ion falls wi hin he Universi y S aff Associa ion, i is subjec o he erms and condi ions of he Universi y S aff Associa ion collec ive bargaining agreemen , herefore.

Salary Informa ion
Grade 11
Special Ins ruc ions o Applican s
Submi online applica ion, resume and con ac informa ion for hree (3) professional references. Clearly indica e he regional field office loca ion in your applica ion ma erials (Malden, Springfield, Raynham, or Auburn).
As par of a commi men o heir own mul icul ural communi y, CNS seeks an individual wi h a demons ra ed commi men o diversi y and one who will unders and and embrace universi y ini ia ives and aspira ions. (h ps://www.cns.umass.edu/diversi y-equi y-inclusion)
UMass Amhers is commi ed o a policy of equal oppor uni y wi hou regard o race, color, religion, cas e, creed, sex, age, mari al s a us, na ional origin, disabili y, poli ical belief or affilia ion, pregnancy and pregnancy-rela ed condi ion(s), ve eran s a us, sexual orien a ion, gender iden i y and expression, gene ic informa ion, na ural and pro ec ive hairs yle and any o her class of individuals pro ec ed from discrimina ion in employmen , admission o and par icipa ion in academic programs, ac ivi ies, and services, and he selec ion of vendors who provide services or produc s o he Universi y. o fulfill ha policy, UMass Amhers is fur her commi ed o a program of affirma ive ac ion o elimina e or mi iga e ar ificial barriers and o increase oppor uni ies for he recrui men and advancemen of qualified minori ies, women, persons wi h disabili ies, and covered ve erans. I is he policy of UMass Amhers o comply wi h he applicable federal and s a e s a u es, rules, and regula ions concerning equal oppor uni y and affirma ive ac ion.
Adver ised: Jan 05 2024 Eas ern S andard ime
Applica ions close: Apr 05 2024 Eas ern Dayligh ime