Clerk 3-Police

City of Allentown
Position Description
Class Title: CLERK III, City of Allentown, Bureau of Police
Grade Number: 08M
Department: Police
Union: SEIU
GENERAL PURPOSE
Performs a variety of clerical and office duties involved with the processing of all types of police reports, hearing notices, dispositions, filing and data entry of reports, and police personnel and payroll files.
SUPERVISION RECEIVED
Works under the supervision of the Assistant Chief of Police.
SUPERVISION EXERCISED
None
ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the direction of a police supervisor, works from department policies and procedures to accomplish the following tasks, including, but not limited to:
" Collection, sorting and processing of daily paperwork
" Uniform Crime Coding of all reports
" Accountability and control of records and processing of record requests
" Distribution and filing of records within the department
" Responding to requests for information from inner departmental sections/Insurance Companies/ Probation and Parole agencies/District Attorney's Office/and other Local, State and Federal agencies
" Collection of monies for payment of reports and balances cash drawer
" Receives telephone calls and visitors, determines nature of business and directs caller/visitor to appropriate person or bureau
" Data entry of police offense/incident reports, police investigative supplemental reports, arrest and booking reports, police accident reports, stolen/recovered property reports as well as other complaints received by the police department
" Operate CRT/PC to address and bring up appropriate records
" Type letters, memos, reports and official documents from notes, drafts, or handwritten data
" Process hearing notices and dispositions and notifies officers of hearings
" Process criminal notices, check for discrepancies and make corrections in the police computer system
" Notify police offices and District Courts of any corrections
" Tracking and updating of files for hearings and dispositions
" Reconciles, edits and verifies payroll, compensatory time, vacation balances, training, etc. and makes necessary corrections
" Processing payroll sheets on a daily basis for the police department
" Verifies accuracy of overtime sheets
" Works within the rules of three different unions for payroll/personnel purposes (FOP, SEIU and MESA)
" Maintains officers' internal information, which includes payroll, personal and social security information
" Directs, instructs, and trains lower classified or new personnel
" Reports problems to police supervisor
" Performs other duties, including those of other classifications (higher or lower) as assigned or conditions warrant
" Observes rules and practices on quality of work, personal conduct, and safe, effective and courteous service to other department and city personnel as well as the general public
" Completes assignments from police command upon request
Performs related work as may be required.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) High School graduation.
(B) Any equivalent combination of related education and experience and training which provides the required knowledge, skill and abilities.
Necessary Knowledge, Skills and Abilities:
(A) Knowledge and ability to effectively use a typewriter, calculator, computer, and other office equipment, EDEN system experience preferred.
(B) Knowledge of business English, spelling and grammar.
(C) Ability to make arithmetic computations and tabulations with speed and accuracy.
(D) Ability to understand and follow moderately complex oral, handwritten and typed instructions.
(E) Ability to establish and maintain effective working relationships with superiors, other employees and the public.
(F) Ability to express ideas and information clearly, both orally and in writing.
(G) Ability to readily absorb the knowledge of appropriate Department/City/State/Federal laws governing the release of police information.
(H) Ability to work within restrictions governing the release of sensitive, confidential, juvenile or investigative information and understand civil/criminal liability for violations.
(I) Ability to prioritize work and multitask.
(J) Ability to complete assignments within required timeframe.
TOOLS AND EQUIPMENT USED
Requires intensive daily use of personal computer and mainframe computer
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to twenty-five 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.