Recorder Of Deeds Clerk

This position is responsible for using advanced technology to record and price documents received from the general public, attorneys, title searchers and others. Strong computer skills are highly desired. The Clerk works extensively with the public and must present a professional image for the Recorder of Deeds Office.

Essential Job Functions:

1. Provides counter assistance to the general public, attorneys, title agencies, Sheriff's Office, Assessment Office and others. The clerk answers questions and assists filers with procedural information.
2. Reviews documents and determines if the instrument is recordable within the standards of the Recorder of Deeds office and local and state recording law; in addition, checks for necessary information on the County Tax label, such as parcel identification number and ownership.
3. Enters information used to calculate fees and taxes and confirms that the accompanying payment is accurate.
4. Answers questions either by phone, email or in person from customers who are in the process of preparing documents prior to their submission for recording.
5. Returns documents received by mail, including UPS and Federal Express, which are not recordable with a checklist of changes required.
6. Ensures that documents are processed according to established procedures, regulations and statutory requirements.
7. Once trained, be familiar with the statutory regulations for the recording of documents in Pennsylvania.
8. Swears in Notary Public applicants and cashiers their payments to our office.
9. Accepts recording and tax payments and uses an electronic cash drawer.
10. Processes receipts, charges appropriate fees, and received payments via cash, check, ACH or credit card; accounts for and issues receipts for checks for filings received through the mail, including Federal Express and UPS.
11. Assists customers at the counter with general information questions and directs/assists customers to the public search area for assistance in looking up information.
12. Answers questions about how to file a Deed, Mortgage, Military Discharge, etc.
13. Explains Recorder of Deeds processes.
14. Refers highly specialized questions to the proper Supervisor.
15. Refers to Supervisor as needed to discuss and resolve problems pertaining to document order/information/acceptance, system malfunctions, etc.
16. Trouble-shoots basic technical issues.

Other Duties:

1. Assists staff with a variety of duties as needed.
2. Performs other job-related duties as required

Required Education: High school diploma or equivalent. Plus, some clerical and computer training in basic Microsoft Office Programs such as Word or Excel preferred.

Required Experience: Experience working in law office, county government or court system preferred.