Caltrans Student Assistant - Business Administration (Prunedale, Ca)

Description
Come join the Department of Transportation (Caltrans) District 5 Construction Support Services Team in Prunedale!
Caltrans is seeking to hire a Student Assistant to assist in a wide range of administrative duties within the unit, in a learning capacity, under close supervision by a staff services manager. The Student Assistant may be rotated to other Caltrans units for the purpose of obtaining a varied experience.
Requirements
Conditions of Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI Student Assistant position should inform their supervisor in writing and provide at least a week's notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Business Administration
Work Schedule
Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).
Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Must possess the ability to:
  • Learn procedures and methods.
  • Work well with others in a team environment.
  • Satisfactorily carryout assignments; do neat and accurate work.
  • Follow instructions completely.
• Must have knowledge of Excel and Word processing software.

Preferred Qualifications

• Excellent time management skills and the ability to organize and prioritize work.
• Previous experience in an administrative role.
• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.

Duties and Responsibilities

• Providing business related support to the construction program.
  • Assist the analyst in budgeting, monthly cost analysis, fleet management, technology coordination and inventory support.
• Modifying and project work plans and assists in developing staffing resource reports
  • Assists with database and document management.
  • Assists with monitoring monthly costs for department purchases using department databases and Microsoft Excel.
  • Assist with tracking project expenditures and deadlines using Excel and other computer applications.
• Filing, copy work, data entry, archiving, preparing and compiling various reports, graphs, charts and letters.
  • Reviewing project documents.
• Assist the fleet coordinator with tracking and managing District 5 construction vehicles.

Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.
Working Conditions
Work is performed in an office environment.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
In addition to your resume, please upload your most recent transcripts.
Apply by: April 22, 2024