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Form of work Classification Information
Position/Classification Title Business Services Coordinator Classification Type SHRA Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory Minimum Experience/Education Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
- Previous administrative and Business Services experience with higher education experience is preferred
- Proficient skills in Microsoft Office, including Microsoft Word and Microsoft Excel
- Excellent customer service and problem-solving skills
- The ability to work well under deadlines and to multitask
- The ability to build relationships and collaborate with team members.
- Excellent verbal and written communication skills
Position Overview
Primary Purpose of Position Responsible for a variety of Business Services and administrative tasks for Cooperative Extension Business Operations Unit in support of CE purchasing and accounting team, directory maintenance, and copier/printer operations. Assists CE property manager with motor fleet processing, service requests, and office space assignments and access. Supports the CE Finance and Business Operations Director and AEA Executive Administrator with scheduling meeting, taking note, preparing agendas and meeting minutes.
Primary Function of Organizational Unit The Cooperative Extension Program at North Carolina Agricultural and Technical State University is
an educational outreach organization within the College of Agriculture and Environmental Sciences.Cooperative Extension at A&T provides researched-based educational information, programming and technical assistance to limited-resource audiences that address a diverse range of issues in four programmatic areas - Agriculture and Natural Resources, Family and Consumer Sciences, Community and Rural Development, and 4-H Youth Development.Together with its partners - North Carolina State University Cooperative Extension Service, U.S. Department of Agriculture, state and county governments, a dynamic and resourceful system is formed.In addition to campus operations, The Cooperative Extension Program has professionally staffed offices in almost half of the 100 counties in North Carolina and the Eastern Band of Cherokee Indians.
Work Hours 8:00AM-5:00PM Monday-Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. an educational outreach organization within the College of Agriculture and Environmental Sciences.Cooperative Extension at A&T provides researched-based educational information, programming and technical assistance to limited-resource audiences that address a diverse range of issues in four programmatic areas - Agriculture and Natural Resources, Family and Consumer Sciences, Community and Rural Development, and 4-H Youth Development.Together with its partners - North Carolina State University Cooperative Extension Service, U.S. Department of Agriculture, state and county governments, a dynamic and resourceful system is formed.In addition to campus operations, The Cooperative Extension Program has professionally staffed offices in almost half of the 100 counties in North Carolina and the Eastern Band of Cherokee Indians.
Key Responsibilities and Related Competencies
Required Competency Business and Records Administration Duties Receive and assess CE purchase order items and process online receiving in University eProcurement system (Aggie-Mart)
Work with CE property manager for CE inventorying process by creating the inventory sheet and providing him the appropriate state/federal inventory tags
Notify supplies/equipment requestor and encourage a timely pick-up once items are received.
Keep CE general office supplies room organized and replenish office supplies in a timely manner
Maintain CE printers/copiers and monitor incoming mailings, assign and update departmental mailboxes as needed
Acquires Unity ID for new employees
Required Competency Work Coordination/Planning Duties Work with CE property manager for CE inventorying process by creating the inventory sheet and providing him the appropriate state/federal inventory tags
Notify supplies/equipment requestor and encourage a timely pick-up once items are received.
Keep CE general office supplies room organized and replenish office supplies in a timely manner
Maintain CE printers/copiers and monitor incoming mailings, assign and update departmental mailboxes as needed
Acquires Unity ID for new employees
Work with CE Property Manger to submit work orders for building maintenance and repairs, HVAC adjustment etc. as needed.
Coordinate with CE Property Manager to process any new equipment request (cell phones, computer, office furniture etc.) to ensure that any non-functioning or obsolete equipment is replaced.
Assist CE property management team with motor fleet tasks as they relate to state and Extension vehicles (i.e. submitting CE vehicle maintenances and repairs service requests and ordering new units when needed).
Assist CE Property Manager with projects in locating/relocating staff, retrieving and colleting all property and equipment during the CE staff's departure clearance process.
Act as a liaison between Cooperative Extension and IT Project Management to prepare telephone service requests and acquisition of new equipment through computer portal,
Assists employees with key issues - i.e. locking and unlocking doors and work stations as needed).
Required Competency Information Processing and Decision Making Duties Coordinate with CE Property Manager to process any new equipment request (cell phones, computer, office furniture etc.) to ensure that any non-functioning or obsolete equipment is replaced.
Assist CE property management team with motor fleet tasks as they relate to state and Extension vehicles (i.e. submitting CE vehicle maintenances and repairs service requests and ordering new units when needed).
Assist CE Property Manager with projects in locating/relocating staff, retrieving and colleting all property and equipment during the CE staff's departure clearance process.
Act as a liaison between Cooperative Extension and IT Project Management to prepare telephone service requests and acquisition of new equipment through computer portal,
Assists employees with key issues - i.e. locking and unlocking doors and work stations as needed).
Review and verify CE monthly phone bill and recommending for payment
Collect CE monthly county mileage logs and verify mileage charged to CE county staff with CE Regional Extension Directors for payment.
Verifying university monthly Motor Fleet Charges and work with proper office to reconcile any discrepancies.
Required Competency Communication Duties Collect CE monthly county mileage logs and verify mileage charged to CE county staff with CE Regional Extension Directors for payment.
Verifying university monthly Motor Fleet Charges and work with proper office to reconcile any discrepancies.
Support CE Finance and Business Operations Director and AEA Executive Administrator with scheduling and preparing meeting, taking notes, preparing agendas and meeting minutes.
Position Information
Working Title Business Services Coordinator II Competency Level Advanced Position Number 007516 Recruitment Range $46,716 - $52,000 FLSA Non-Exempt Appointment Type Permanent - Full-time FTE If Time Limited, Appointment Length Organizational Division Cooperative Extension Organizational Location College of Ag & Environ Sciences Organizational Unit Cooperative Extension Posting Detail Information
Posting Number SHRA2445 Open Date 12/18/2023 Close Date 01/18/2024 Special Instructions to Applicant You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC - Health Benefits
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link https://ncat-sb.peopleadmin.com/postings/31316 
