Business Operations Manager

Do you enjoy bookkeeping and have strong accounting experience? Do you enjoy streamlining processes and developing operational policies? Are you passionate about sound financial management?

Avid Core is seeking an Business Operations Manager with strong accounting experience to support our firm’s next phase of growth.

We’re looking for an organized, detail-oriented person interested in helping a woman-owned small business plan and run day-to-day operations functions to include but not limited to managing and preparing invoices, managing accounts payable and receivable, payroll, benefits administration and management, recruitment and hiring, systems management, inventory management, and policy and process development.

The position is fully remote.

To Apply: Submit resumes and cover letters through this posting. Resumes and cover letters will be accepted until the position is filled. Applications submitted without a cover letter will not be considered.

Avid Core is committed to fostering an inclusive environment and is proud to be an equal opportunity employer.Candidates from all backgrounds are welcome to apply for our open positions and to join our bench of talented professionals. People of color, members of the LGBTQ+ community, Veterans, and people with disabilities are encouraged to join the Avid Core team.

Salary Range: $85,000-$110,000, based on experience and qualifications.

Responsibilities:

• Responsible for QuickBooks management and reconciliation
• Prepares invoices and manages invoicing process
• Manages and tracks accounts payable and receivable
• Manages employee expense reporting and payment process
• Manages and runs semi-monthly payroll
• Maintains data accuracy in BambooHR and other systems
• Maintains Avid Core Compliance efforts to include all tax and business-related reporting requirements
• Coordinates mandatory employee training efforts
• Manages employee timesheet and reporting compliance
• Manages employee benefits administration to include coordination with 401K, health, dental, vision, short/long-term disability providers
• Helps track company annual budget
• Tracks company assets and manages long-term storage

• Works with recruiting consultant to manage recruitment and hiring efforts
• Oversees and coordinates onboarding and offboarding efforts
• Works with supervisors to coordinate employee annual reviews
• Works with supervisors to implement performance improvement plans as needed
• Updates Avid Core’s employee handbook on a quarterly and/or as needed basis
• Seeks out new, quality, and cost-effective vendors as needed, and maintains relationships with existing vendors such as Human Resource consultants and IT vendors
• Identifies opportunities to streamline processes policies and develops and updates new and existing processes and policies as needed
• Supports contract administration and compliance

• Leads planning efforts for the firm’s annual in-person all hands meeting
Participates and tracks action items for Avid Core’s weekly management team/operations meeting

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Qualifications/Skills:

• 10+ years of operations experience with a strong background in accounting
• Proficiency with the full Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint)
• Exceptional attention to detail and QA/QC
• Experience with WebEx, Zoom, and other virtual meeting platforms
• Working knowledge of QuickBooks and ability to learn new systems
• Experience with supporting federal government contractor operations is desired

We’re looking for someone who is:

• Able to manage multiple high-priority tasks
• Capable of working independently and collaboratively in a deadline-driven environment
• Able to manage and follow-up on deadlines, as well as to identify and recommend solutions and next steps
• Fun and energetic

Education:

• Bachelor’s degree, preferably in accounting, human resources, or business administration

Benefits:

• Comprehensive health insurance
• Vision, dental, and short-term and long-term disability
• 401K with employer match (after six months of employment)
• Federal and non-federal paid holidays
• Paid time off and carry-over policy (upon employment and accrued)
• Generous bonus program based on firm and individual performance
• An opportunity to learn and grow in an inclusive and supportive environment with a fun team

Location:

This is a fully remote position. The selected candidate will be provided a computer, however, must have steady internet connection and a phone.

Accommodations: Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodations as needed. Contact careers@avid-core.com to request an accommodation to participate in the job application and/or interview process.

Avid Core is an award-winning small woman-owned business headquartered in Northern Virginia with employees throughout the Washington, D.C. metro area.We provide effective strategic communications, project management, publicoutreach,and innovative marketing strategiesto public and private sector clients.Avid Core is an equal opportunity employer and operates a drug-free workplace.