Business Office Manager [Business Administrator 3]

JOIN OUR TEAM!

We are transforming and saving lives at DYS!

A safer Ohio: one youth, one family and one community at a time.

About Us...

Our mission at the Ohio Department of Youth Services (DYS) is to improve Ohio's future by habilitating youth and empowering families and communities. We believe that all youth will be given an opportunity to live up to their greatest potential and staff are our greatest resource.

DYS is the juvenile corrections system for the state of Ohio. DYS is statutorily mandated to confine felony offenders, ages 10-21, who have been adjudicated and committed by one of Ohio's 88 county juvenile courts. During their stay with DYS, youth are engaged in programming that is designed to address their criminological and behavioral needs. DYS reaches thousands of youth in facilities and those on parole.

Our Guiding Principles...

• Demonstrate staff are our greatest resource
• Treat everyone with respect
• Cultivate a trauma responsive environment for staff and youth to thrive
• Provide the best support and services for youth and families
• Advance our culture of inclusion through understanding and appreciating staff and youth differences
• Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve
• Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here.

The Opportunity...

DYS is seeking a Business Administrator 3 to plan, direct, and coordinate all fiscal operations and support services for the Cuyahoga Hills Juvenile Correctional Facility, located in Highland Hills, Ohio. The ideal candidate will be a leader and team player with a solid background in accounting and business management.

Duties include, but are not limited to:

• Oversee budgetary process (e.g., participate in preparation of facility budget, direct department heads and administration, monitor individual department spending);
• Maintain facility accounting system and ensure all reports balance and comply with approved budget plan, GRF, and NGRF;
• Monitor transactions (e.g., all cash internal funds to ensure each account balances with monthly reconciliations ensuring a clear audit trail, encumbrance/credit card purchase funding by proper certification of funds prior to purchase being made per approved budget plan, timely vouchering of invoices in accordance through online banker program);
• Participate in development of policies; advise administration regarding interpretation of agency appropriations, accounting, fiscal, business and auditing policies;
• Complete bid packages for PPS and maintenance contracts on annual/biennium basis; monitor expenses and payroll activity throughout fiscal year.
• Supervise and evaluate assigned staff; conduct monthly staff meetings; attend department head/manager meetings
• Oversee quarterly 20% inventory during fiscal year of storeroom supplies (e.g., food, freezer and cooler, clothing, personal hygiene, office supplies, bedding);
• Carry out special assignments (e.g., participate as hearing officer for Inter Disciplinary Committee hearings and staff investigations);
• Internal monitoring of facility grants (e.g., Office of Criminal Justice, National School Lunch Act, Employee Food Rotary, Educational Grants);
• Complete reports (e.g., quarterly petty cash, bank reconciliation, monthly taxes, monthly reports, housekeeping, specialized accounting/fiscal reports).

Preferred Qualifications...

• Leadership, commitment to excellence, professionalism, creativity, strong interpersonal communication skills, good judgment of people and situations, change agent, excellent customer service, and solution driven.
• The ideal candidate is adaptable and able to work in a fast-paced environment with internal and external customers. 

What's in it for you...

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans. 

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave 
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees.  The employee contributes 10% of their salary towards their retirement.  The employer contributes an amount equal to 14% of the employee's salary.  Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management; and 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
Or completion of undergraduate core coursework in accounting or business management; and 3 yrs. exp. in accounting or business management; and 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques. 
Or 12 mos. exp. as Business Administrator 2, 63316. 
Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance

Technical Skills: Accounting and Finance, Management

Professional Skills: Attention to Detail, Critical Thinking, Leading Others, Problem Solving, Time Management