Business Administration Manager

Overview: Join our dynamic team as the Business Administration Manager, for an exciting distributor that works within the skincare and cosmetic industry, reporting directly to the Vice President. This role is instrumental in steering our organization towards excellence by overseeing multifaceted responsibilities across diverse departments. As the primary department liaison, you will champion departmental objectives, fostering robust relationships with internal and external stakeholders. Collaborate with mid and senior-level management to attain objectives and successfully execute projects.

Key Responsibilities:

Strategic Collaboration:

• Partner with the Vice President & internal and external management teams to devise and execute high-level strategies for specific project objectives and initiatives across multiple departments.
• Advocate for projects, leading, coordinating, and aligning project resources while maintaining confidentiality and discretion.

Project Management:

• Support and/or oversee project meetings, manage change and conflict, and develop resource planning for efficient project workload management.
• Assist in various departments, including Human Resources, IT, operations, customer service, legal, risk management, real estate, and facilities.

Documentation and Coordination:

• Maintain organized project plans, goal-tracking documents, and related materials.
• Coordinate and schedule meetingsc internally and with external parties.
• Prepare reports and presentations as required.

Legal Affairs:

• Review and edit basic legal documents, collaborating with the Vice President, Administration in establishing company legal documents and liaising with external law firms.
• Implement a systematic approach to track the progress of legal documents and ensure visibility to relevant company personnel.

Insurance Management:

• Serve as the primary contact for all insurance matters, overseeing claims, certificates of insurance, and leading the annual insurance policy renewal process.

Cross-Departmental Initiatives:

• Collaborate with EH&S Manager to ensure regulatory compliance.
• Spearhead the establishment of a comprehensive company-wide training program, working with departments to identify and address training needs.
• Oversee security program in conjunction with EH&S Manager and VP.

Facilities Support:

• Act as the primary corporate contact for facility-related matters and vendors.
• Directly manage vendor relationships for California buildings and provide support for all other company locations.

Qualifications:

• Bachelor’s degree in Business Administration or a relevant field.
• 5-7 years of experience in business or project management.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Professional demeanor and attitude.
• Advanced proficiency in Microsoft Office.
• Knowledge of project management processes (Six Sigma and Project Management Professional certifications are a plus).
• Exceptional interpersonal skills for effective communication and relationship-building.
• Analytical and strategic capabilities, with demonstrated work ethic, integrity, and professional conduct.

If you are a self-starter with a passion for driving operational excellence, we invite you to apply and be a key player in our organization's success.