Bookkeeper/Administrative Assistant

We are seeking a motivated candidate with excellent communication skills (written and oral), superb organizational skills, attention to detail and problem- solving skills. Good decision-making skills, punctuality and time management are important. The ability to communicate, collaborate professionally and to multi-task, working in a fast- paced environment. This is an opportunity to join a growing team in a corporate office.. This is a full time, in person position.

Primary Responsibilities

ADMINISTRATIVE:

• Answer and direct phone calls, take messages as needed.
• Greet visitors including customers, vendors, suppliers and partners with professionalism
• Distribute email communication and correspondence as necessary, Prepare mailings for office staff and management
• Data entry and time entry
• File management and office organization; Including but not limited to Customer files, AP files, Vendor files
• Maintain inventory of office supplies; Prepare materials order requests as necessary for current office.
• Logistics: Prepare trip logs, expense logs for drivers; Prepare delivery receipt and corresponding documentation for customer deliveries.
• Corporate travel booking and arrangements; Tracking expenses.
• Assist Management Team with general office support and assistance to provide smooth and organized work flow processes.
• Prepare reports and schedules as requested
• Customer service tasks

BOOKKEEPING:

• Administer daily billing and receiving procedures as required; Receiving payments, processing cards, recording payments accordingly, preparing bank deposits
• Process vendor payments and payables entries
• Maintaining accounts receivable and collection efforts
• Creating purchase orders
• Deal administration and title preparation and processing
• Additional accounting and office support duties as assigned

• Proficiency in Microsoft Office required. Bookkeeping experience required.
• Quickbooks knowledge preferred.
• Title administration and processing experience preferred.
• Office experience required. Two year degree preferred.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Office: 2 years (Required)

Work Location: In person