Bookkeeper

Job Title: Bookkeeper

Status: Hourly – 24-32 hours per week (flexible day hours) – Non-Exempt

Purpose of Position:
The Bookkeeper participates in the administration of Annunciation Monastery by entering data, printing checks, depositing income, reviewing medical invoices and health insurance coverages, making journal entries, and payroll processing/maintenance.

Responsibilities:

· Demonstrates qualities related to the mission of Annunciation Monastery as outlined in the Employee Handbook: in the spirit of St. Benedict and St. Scholastica maintaining an atmosphere of prayer and Christian service and respecting all persons while extending courteous hospitality to guests.

Accounting

· Maintains and operates the computerized accounting system according to sound accounting principles and Monastery business policies:

o Prepare and record bank deposits

o Prepare all checks for disbursement including checking for correct codes and proper authorization

o Monitors a number of electronic statements and accounts, including collecting and coding credit card receipts

o Monitors bank/credit card accounts online

o Orders varies supplies online and assists Sisters in completion of this task

o Maintain all vendor files

o Prepare billing invoices as needed

o Reconcile donations per Results+ to the general ledger on a monthly basis

o Record and enter journal entries

o Prepare Sales & Use Tax returns as required for Gift Shop sales and purchases

o Maintains petty cash for Monastery as well as spending cash for individual Sisters.

Health Insurance Coverage

· Maintains current understanding of the coverage provided by the various health insurance programs covering the sisters’ medical expenses to assure correct coverage before balances are paid.

Payroll

· Performs the payroll functions:

o Prepare semimonthly payroll including entering of time sheets, pay rate changes, new hires etc. and transfer to Payroll Provider

o Prepares Monthly sisters’ payroll for social security purposes and provides changes as needed to Payroll Provider

o Verifies and approves payroll data provided by Payroll Provider and makes appropriate journal entries.

o Maintains paid time off (PTO) files

Record Keeping

· Maintains an effective record keeping system as needed:

o Files check stubs with documentation

o Files bank deposits with documentation

o Scans documents into computerized accounting system

o Files documents, correspondence, insurance records and other materials as needed to support the system

o Ensures proper record retention

· Complies with policies as outlined in the Employee Handbook

· Provides coverage at Monastery front desk as needed

· Other duties as assigned

Critical Working Relationships:

· Works under the direction and supervision of the Director of Finance

· Cooperates with Administrative Staff consisting of the Prioress, Treasurer, Subprioress, and Secretary.

· Both payroll and accounts payable checks require approval by Treasurer or the Director of Finance.

· Interacts with Sisters including those living away from the Monastery

Educational/Experience Requirements:

· Bachelor’s or Associate’s Degree in Accounting or Business Administration with an emphasis in Accounting or Computers is preferred.

· Position may be filled with a person with a high school diploma with (2+ years) of work experience in computerized accounting.

Job Types: Full-time, Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 24 – 32 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounting/Computer: 1 year (Required)

Work Location: In person