Address
Form of workPosition Type:
Secretarial/Clerical/Bookkeeper
Date Posted:
3/8/2024
Location:
Shirley D. Simmons Middle School
Date Available:
2024-2025
Closing Date:
03/29/2024Applicants must apply online.
Job Title: Bookkeeper
Reports To: Building Principal
FLSA Status: Non-Exempt
POSITION SUMMARY
The Bookkeeper is responsible for all aspects of payroll, accounting, and maintenance of all district financial records and timely filing of required district reports.
QUALIFICATIONS
ESSENTIAL DUTIES AND RESPONSIBILITIES
Secretarial/Clerical/Bookkeeper
Date Posted:
3/8/2024
Location:
Shirley D. Simmons Middle School
Date Available:
2024-2025
Closing Date:
03/29/2024Applicants must apply online.
Job Title: Bookkeeper
Reports To: Building Principal
FLSA Status: Non-Exempt
POSITION SUMMARY
The Bookkeeper is responsible for all aspects of payroll, accounting, and maintenance of all district financial records and timely filing of required district reports.
QUALIFICATIONS
- High school diploma or equivalent
- Two (2) years of experience in a clerical position preferred
- Excel experience
- Account reconciliation experience
- Quicken or QuickBooks preferred
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) to ensure the accuracy and timely completion of transactions
- Compiles financial information related to the school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writing receipts, documentation for audits, classified staff, and substitutes, etc.) to provide the required documentation and/or processing information
- Maintains financial records related to student activities and/or events (e.g. tickets sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines
- Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) to provide services within established guidelines
- Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) to support site activities
- Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) to document activities, provide a reference, convey information, and comply with establishing financial, and legal and/or administrative requirements
- Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) to update and distribute information, authorizing for action and/or complying with establishing accounting practices
- Reconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices.
- Prepares and codes all accounts payable invoices for payment
- Corresponds with vendors to research shipment shortages, reviews errors on invoices, and corrects related problems
- Reviews travel vouchers
- Processes field trip requests
- Prepares and processes worker's compensation first report of injury
- Drafts letters and memos
