Fixed Assets Bookkeeper

                    

Job title:

Fixed Assets Bookkeeper

Reports to:

Accounts Payable Supervisor

Receives guidance from:

Chief Financial Officer, Assistant Chief Financial Officer, Director of Finance, Director of Purchasing

Overtime status: 

Compliant with position, salary and FLSA regulations 

 

Job purpose:

 

In keeping a tradition of excellence, the purpose of the Fixed Assets Bookkeeper is to perform accounting duties related to the activity funds of the schools and to maintain adequate subsidiary records documenting the existence, completeness and valuation of Fixed Assets. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Duties and responsibilities: 

 

• Maintain fixed asset inventory listing

• Enter all purchases and disposals of Fixed Assets into the computer

• Reconcile purchases of Fixed Assets in general ledger to fixed asset inventory listing

• Produce fixed asset reports as requested by various departments

• Direct inventory counts at each building and department location

• Reconcile inventory counts listing to fixed asset inventory listing

• Prepare documentation of deleted Fixed Assets for Board

• Organize test counts of inventory

• Issue fixed asset tags to schools

• Prepare monthly Fixed Assets schedule

• Monitor school activity funds

• Review expenditure documentation of activity funds for legal compliance and proper account classification

• Reconcile bank statements for the school activity funds

• Print trial balance and make copies of the bank statements

• Keep one copy of trial balance for district's records

• Send a copy of trial balance along with the bank statements to all schools

• Print a revenue budget report and an expenditure budget report for district's records

• Prepare a claims docket and a statement of cash balances of the activity funds for the Board

• File all activity fund reports in respective folders

• Lead and attend staff meetings/trainings as applicable; serve on staff committees

• Assume responsibility for own professional growth and development, for keeping current with literature, new research findings, for attending appropriate professional meetings and conferences, and to maintain any credits and/or continued education for maintenance of licensure/qualifications required for the position

• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use

• Undergo periodic evaluations according to state and board policy procedures

• Maintain confidentiality

• Regular, dependable, in person, and punctual attendance is an essential function of this position

• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy

• Read, understand, and abide by Employee Conduct Policy, GAB, all other district, state and federal policies, and procedures and protocols as established by RCSD and the Mississippi Educator Code of Conduct

 

Qualifications:

 

• Education Level: High school diploma or GED or Bachelor's degree in accounting or related field

• Certification:

• Other requirements: 

 

Physical Demands:

 

• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, reach, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.    

 

Work Environment:

 

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting. The noise level in the work environment is usually low to moderate and occasionally high.

                     

Note: This is not necessarily an all-inclusive or exhaustive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

 

Terms of Employment:

 

Salary, days and work year as established by the Rankin County Board of Education 

 

Evaluation:

 

Performance of this job will be evaluated in accordance with the provisions of the Rankin County School Board policy on Evaluation of Employees.