Bethesda Clinic Development Assistant

This is an administrative position responsible for assisting the Development Office in daily operations by performing administrative support duties combined with entry-level development work.

Responsible for assisting with coordination of special events and research on prospective donors and performing a wide variety of administrative activities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Job Functions:

• Provides administrative support to the Development Office by assisting staff in daily duties and responsibilities.
• Handles routine and confidential correspondence.
• Maintains departmental records and files.
• Assists with scheduling appointments for the Chief Development Officer, CEO and others as needed, as well as generating expense reports and travel reimbursement for departmental staff.
• Assists with planning and coordinating special events.
• Assists in researching prospective donors, to include compiling data and submitting summary reports.
• Assists in compiling various regular, special, and ad hoc reports.
• Maintains a professional and courteous demeanor while representing the department.
• Non-Essential Job Functions Assists with special projects as assigned.
• Works outside normal office hours and on weekends as required.

Required Knowledge, Skills, and Abilities:

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

• Knowledge of, or the ability to learn, clinic policies and procedures.
• Knowledge of general office practices and procedures.
• Skill in typing with minimal errors.
• Skill in the use of standard office equipment and software.
• Skill in using computer applications including spreadsheet, database (CRM) and word processing software.
• Skill in completing assignments accurately with attention to detail.
• Ability to learn office- and donor-specific software.
• Ability to understand and interpret policies and procedures accurately.
• Ability to accurately prepare and maintain records, files and reports.
• Ability to communicate effectively in both oral and written form.
• Ability to establish and maintain a good rapport with donors, board members, staff, volunteers and the general public.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability and desire to promote a favorable image of the clinic.
• Ability to work with and maintain confidential information.
• Ability to work evenings, nights and weekends as necessary.

Education and Experience

• High School diploma or GED
• Must be self-motivated and able to multi-task efficiently
• Must be comfortable speaking to large groups of people
• Understands and communicates the mission of Bethesda Health Clinic
• Demonstrates an ability to build relationships with people of all ages, demographics, and socio-economics status
• Demonstrates strong customer service, time management, and organizational skills
• Has good leadership and communication skills
• Has demonstrated experience in community outreach (preferred)
• Has experience working with social media (Facebook, Instagram, Twitter, etc.)
• Has experience in event planning

AAP/EEO STATEMENT

Bethesda Health Clinic and Hangers of Hope provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Bethesda Health Clinic and Hangers of Hope complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.