Benefits Specialist

Benefits Specialist - Wappingers Falls, NY

​May be eligible for hybrid work arrangement and 4 day compressed workweek upon fully onboarded and meeting all expectations

Are you ready to take your career to the next level and champion the well-being of our exceptional team? Laerdal Medical, is searching for a passionate Benefits Specialist to join our dynamic HR team! At Laerdal, we're not just shaping the future of healthcare; we're investing in the well-being of our greatest asset – our people. As a Benefits Specialist, you'll be the architect of a benefits and payroll experience that goes beyond the ordinary, ensuring our team feels valued, supported, and empowered.

The Company
Laerdal Medical is an international market leader in training and therapy products for emergency medicine and critical care. Our products and services are used by hospitals, ambulance services, first aid organizations, educational institutions and others around the world. We are a dynamic and energetic organization consisting of people from a wide variety of cultures and backgrounds. By 2030, we have a goal of helping save 1.000.000 more lives. Every year.

Position Overview

Provide support in all Human Resources areas for SMS (Sales, Marketing & Services business unit) for Americas (U.S, & Canada), with specialization in health, welfare & retirement benefit programs, leave of absences, work incidents/accidents (Workers’ Compensation), and payroll & HSA/HCSA (Health Savings Account/Health Care Spending Account) processing.

Position Holder is Accountable For:

• Manage North American SMS health and welfare benefit programs, including administration, plan design, billing, HSA/HCSA funding and annual benefit open enrollments.

• Manage North American SMS retirement benefit programs and the facilitation of HR-related topics, when needed.

• Manage and coordinate separations for North America SMS pertaining to HSA/HCSA, retirement benefits and terminations from systems and plans.

• Oversee all leave of absences and work incident/accident claims for North America SMS

• Primary HR Payroll Liaison for non-standard and unique payroll impacted changes for North America SMS

Responsibilities:

PAYROLL, BENEFITS AND SEPARATIONS:

United States

• ​Act as primary HR Payroll Liaison for changes that affect bi-weekly payroll administration, processing, and management.
• Upload proper documentation for payroll broker to process specific status changes.

• Input benefit-related payroll deductions and other important job classification items in ADP

• Respond to routine payroll inquiries and handle escalated issues, as they arise.

• Work closely with Payroll Broker in preparation and review of year-end payroll-related tasks

• Recommend efficiencies between Payroll Broker and Human Resources for payroll processing.
• Manage Health and Welfare benefit programs.
• Work with benefit broker throughout claim reviews, renewal negotiations and open enrollment facilitation

• Responsible for processing all open enrollment, new hire and mid-year benefit changes.

• Oversee the plan administration and legal compliance for medical, Health Savings Account (HSA), dental, vision, life, disability, Employee Assistance Program, voluntary and COBRA benefits.

• Manage HSA changes and process bi-weekly HSA funding for all U.S. employees.

• Manage and schedule health and welfare benefit events and webinars/sessions.

• Approve and code benefit-related invoices for prompt payment.

• Oversee all FMLA, leave of absences and work incidents/accidents (Workers’ Compensation) claims.
• Manage Retirement benefit programs.
• Field inquiries and oversee participant 401k and retirement transactions, including monitoring and processing of new 401k loan requests, 401k loan payoffs, 401k contribution changes, 401k hardship withdrawals, and pension payouts.

• Work closely with internal and external retirement program partners and participate in activities related to plan design, development, communication, annual compliance, participant education, and administration of 401k and Pension plans.
• Act as a member of 401(k) Plan Investment Committee, participate in regular reviews of investment menu, and make recommendations as necessary.
• Separations

• Oversee final HSA contributions and process pension paperwork, if applicable

• Provide support to employees who are planning for retirement.

Canada

• Act as primary HR Payroll Liaison for changes that affect semi-monthly payroll administration, processing, and management.

• Upload proper documentation for payroll broker to process specific status changes.

• For address changes, update ADP, Manulife and CanadaLife sites

• Input benefit-related payroll deductions and other important job classification items in ADP

• Respond to routine payroll inquiries and handle escalated issues, as they arise.

• Work closely with Payroll Broker in preparation and review of year-end payroll-related tasks

• Oversee time and attendance using the BambooHR site.

• Recommend efficiencies between Payroll Broker and Human Resources for payroll processing.

• Manage Health and Welfare benefit programs.

• Work with benefit broker throughout claim reviews, renewal negotiations and open enrollment facilitation

• Responsible for processing all open enrollment, new hire, and mid-year benefit changes.

• Fund HCSA for employees annually and upon hire

• Oversee the plan administration and legal compliance for health and dental, Health Care Spending Account (HCSA), life, disability, Employee and Family Assistance Program, and voluntary benefits.

• Manage and schedule health and welfare benefit events and webinars/sessions.

• Oversee all leave of absences and work incidents/accidents claims.

• Manage Registered Retirement Savings Plan (RRSP) program.

• Field inquiries and oversee participants’ RRSP transactions semi-monthly.

• Process the RRSP funding for each plan participant, monthly.

• Work closely with internal and external retirement program partners and participate in activities related to plan design, development, communication, annual compliance, participant education, and administration.

• Separations

• Process the cancellation of benefits for terminating employees and removal from systems.

​EMPLOYEE RELATIONS/MISC:

• Advise and provide support to employees and managers on policy clarification, laws, and personal issues, when needed.

• Member of the Emergency Response Team for the NY office

• Stay abreast of changing legal matters concerning Human Resources

• Assist with the development of policies and user guides.

Requirements:

• Bachelor’s degree in business strongly preferred with 5-7 years’ experience supporting an HR function and specializing in benefit and retirement plan administration.

• Strong attention to detail, organizational skills with ability to multi-task while handling highly confidential materials.

• Strong interpersonal skills and empathetic approach to customer service and ability to embrace positivity and teamwork.

• Initiative to follow up on pending issues.

• Strong computer skills with high degree of comfort using MS Office Suite

• Experience with ADP Workforce Now and time keeping systems highly desired.

• Experience with Canadian office management desired

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Dependent care reimbursement
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Wappingers Falls, NY 12590