Attendance Clerk

Position: Attendance Clerk

Department/Campus: Campus Reports to: Business Manager

FLSA Status: Non-Exempt Pay Grade: PG 1040

Job Type: Full Time Work Hours / Days: Normal School hours / 205 days

JOB GOAL

Responsible for maintaining attendance records to meet district and state requirements while displaying integrity, high standards,

quality, and accuracy.

POSITION QUALIFICATIONS:

o High School Diploma or GED

o Minimum 2 years of clerical experience (preferred)

DUTIES AND RESPONSIBILITIES:

o Understands and supports the mission, vision and values of Harmony Public Schools.

o Ensures that teachers take class attendance for all periods in Skyward as described in the HPS attendance manual

o Ensures the FSP reports are accurate and free of error

o Generates required attendance reports

o Inputs required attendance information into Skyward and verifies that the records are accurate

o Verifies absences by collecting the required documentation from the absent student’s parent/guardian

o Maintains all required documentation in the campus attendance binder

o Checks with the teacher to verify attendance

o Verifies and corrects absences that have been submitted into Skyward by the teacher

o Works closely with each department when input errors occur

o Tracks and communicates consecutive student absences with the necessary staff

o Sends attendance letters, emails and communication to consistently absent students’ parent/guardian

o Prepares a variety of required attendance documentation to submit to administration for truancy cases

o Attends and prepares a variety of required attendance documentation for the quarterly attendance review committee

o Maintains the method of instruction designation for all students in Skyward

o Performs other duties as assigned.

SKILLS AND ABILITIES:

o Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external

to the district.

o Ability to establish and maintain effective working relationships both internal and external to the district.

o Ability to use computer including software, database used by the district, spreadsheet and word processing software,

calculator, copy machine and telephone.

o Ability to analyze data and generate reports.

o Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

o Light Work: may require the occasional light lifting.

o Nights and weekend activities will be occasionally required.

o Position is in office setting and may involve prolonged work at a desk in one location.

o Moderate travel is required.

Job Type: Full-time

Pay: From $15.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Laredo, TX 78041: Relocate before starting work (Required)

Work Location: In person