Assistant To The Vice President, Enrollment Management & Student Success

Salary: See Position Description
Location : Westminster Campus - Westminster, CO
Job Type: Administrator/Professional-Technical Full-Time
Job Number: 202401128
Division: Enrollment Services
Opening Date: 12/19/2023
General Summary
Who We Are
With three campuses along Colorado's Front Range, FRCC is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.
One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to Student Success means we start by creating an inclusive and equitable environment-one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values-along with our commitment to Student Success, equity and excellence.
Who You Are
As the Assistant to the Vice President of Enrollment Management and Student Success, you will provide administrative support and coordination for the Vice President of the Front Range Community College - Enrollment Management and Student Success (EMSS) and the EMSS division. During periods of the Vice President's absence, you will act as the representative of the VP to internal and external persons.
You will have the opportunity to work remotely occasionally, but this position does require a strong on-campus presence and will need to travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment.
SALARY: $53,000-$55,650/annually
BENEFITS:
SELECTION PROCESS:Position will remain open until filled with a priority deadline of January 7, 2024. This posting may be used to fill multiple or similar positions.
Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Assistant to the Vice President
Primary Duties
Provide Executive Administrative Support:

• Independently provide high-level administrative support to the Vice President, including managing a complex calendar of appointments, reconciling expense reports, composing and preparing correspondence that may be confidential, arranging travel, procuring supplies and services and ensuring stakeholder awareness in support of these activities.
• Conserve the Vice President's time and assist in their daily handling of high-volume email and initiating and drafting communications and analyzing information, requiring knowledge of their views, philosophy, and some understanding of leadership's priorities.
• Plan, coordinate, and ensure the Vice President's schedule is followed and respected; ensure they are briefed and prepared for upcoming commitments.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressure.
• Identify, design, and implement new processes, procedures, and technology solutions to improve the Vice President's efficiency, productivity, and communication.
• Partner with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings.
• Manage a variety of projects for the Vice President as needed.
• Work cooperatively with other employees of all levels throughout the organization.
• Welcome visitors and answer questions and meeting requests directed to the Vice President.

Event and Meeting Coordination:

• Create, organize, and manage all internal and external events for the Vice President.
• Organize event planning for Enrollment Management and Student Success division, including meeting notifications and invitations.
• Make catering and set-up arrangements; schedule meetings and assist with set up.

Documents/Budget Management:

• Create/monitor expenditures and documents of the Vice President's Office
• Serve as the cost center administrator for the Vice President's budget accounts
• Purchase supplies, create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms.
• Create budget reports, reconcile accounts; hold a P-Card and is responsible for following fiscal rules and procedures.
• Create and update division newsletter; track approval flow for items needing VP signature.

Office Liaison:

• Serve as primary point of contact for the Vice President's Office.
• Possess knowledge of the division, campus, community, and college structure.
• Create postings on the intranet.
• Disseminate appropriate electronic communications.
• Respond to questions and inquiries from administrators, faculty, staff, and students.
• Act as a liaison for on-campus and off-campus groups.

Schedule/Travel Coordination:

• Makes appointments for the Vice President and prioritize their activities and events.
• Coordinate travel arrangements for the Vice President
• Track reimbursements and travel paperwork.

Required Competencies

• Mission, Vision & Values: Embrace the mission, vision and values of FRCC. Understand the importance of the work that you do to support institutional goals.
• Employee & Student Centeredness: Place students and employees at the center of your work. Adopt a philosophy that makes the ability to service the employees/students the cornerstone of the work that you do.
• Communication: Communicate effectively with individuals with different backgrounds; has the ability to communicate in a way that is effective. Choose words carefully in communications.
• Team Building: Strive to build positive and collaborative relationships with colleagues both within the department, in other departments and with external stakeholders.
• Problem solving: Position requires the ability to address challenges that arise on a daily basis and to develop solutions that support all involved.
• Initiative: Effectively and successfully lead and implement projects and initiatives with minimal management or direction.
• Adaptability: Activities of the Vice President's Office vary regularly and must have the ability to prioritize based on institutional mission and vision.
• Integrity: Demonstrate forthrightness, equity, and transparency. Will have access to sensitive and confidential information that must be guarded with integrity.
• Diversity, equity, and inclusion: Actively contribute to a work environment that embraces inclusiveness, racial and gender equity, and diverse perspectives. Build constructive working relationships and a department culture characterized by a high level of acceptance, cooperation, and mutual respect.
• Cultural Self-Awareness: Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to service employees and students.
• Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support employees and students of other backgrounds. Change approach to reflect the new learning.
• Project Management: Manage multiple projects concurrently and ensures that contributors are on target to reach their goals.

Qualifications
Required Education/Training & Work Experience:

• Associate Degree and two years of experience in an administrative support role.
• Demonstrated experience in handling sensitive information with the ability to manage shifting priorities.
• Demonstrated proactive approaches to problem-solving with a customer service focused approach.
• Proficient in Microsoft Office Suite, to include Word, Excel, Outlook, and SharePoint.
• Demonstrated understanding of equity, diversity and inclusion.

Preferred Education/Training & Work Experience:

• Ability to communicate effectively in Spanish.

Welcoming. Respectful. Inclusive. Together, we are FRCC.
Benefit-Eligible Employees
Group Health Benefits
If you are an APT, staff, or faculty and are scheduled to work at least 30 hours per week, you are eligible for benefits on the first day you officially begin active employment. FRCC offers a variety of family-friendly benefits designed to support your physical, emotional and financial health, including:

• Medical, dental and vision insurance
• Flexible Spending Accounts for Medical and Dependent Care
• Life, AD&D and Disability Insurance
• Paid Time Off
• Paid Community or School Volunteer Leave
• Leave of Absence Options
• College Invest 529

Additional information regarding benefits can be found at
Retirement
FRCC employees contribute to , which provides retirement and other benefits to employees of more than 500 government agencies and public entities in the state of Colorado. PERA is the 21st largest public pension plan in the United States and is a substitute for Social Security; FRCC employees do not contribute to Social Security. PERA eligible employees are required to contribute a fixed percentage of their salary to the pension. Student employees are not eligible to participate in PERA.
FRCC and the State of Colorado also offer three tax-deferred supplemental investment plans, including 401(k), 403(b) and 457 plans.
Tuition Reimbursement
Education and the success of you and your dependents is a priority at Front Range Community College. We encourage you to develop job skills and abilities which will benefit you as well as our College. Eligible employees, their eligible dependents, and domestic partners may enroll in credit courses at any of the 13 system community colleges.
Professional Development Opportunities
FRCC offers a variety of professional development opportunities to create possibilities for your career and life. We are building a learning community where you can work with diverse individuals, explore new ways of thinking and expand your capabilities.
Flexible Work Arrangements
Front Range offers a variety of flexible work arrangements based on departments and positions. Please ask if this is an opportunity for this role.
Employee Assistance Program
Our employee assistance program (EAP) services are available to you and your household members at no cost through the Colorado State Employee Assistance Program (C-SEAP). These confidential services offered to support the wellbeing of both you and your family members include counseling, professional coaching, webinars, mediation, financial assistance, and more. For more information, please visit .
BenefitHub
As a State of Colorado employee, you will have access to the BenefitHub website where you will find a variety of local and national discounts.