Address
Form of workDepartment IUPUI INFORMATICS (IN-INFO-IUINA) Department Information As the first school of its kind in the United States, the IU Luddy School of Informatics, Computing, and Engineering is an innovator in a fast-paced and dynamic field. Our school on the IUPUI campus integrates computing, social science, and information systems design in unique ways. We explore how people use computing and technology to live, work, play, and communicate.
At Luddy IUPUI we apply our insights to developing innovative IT solutions that transform fields like health care, biology, business, law, entertainment, and media. More than 4,500 students-including over 1,500 at Luddy IUPUI-study informatics on IU campuses. Our top-notch programs and highly regarded faculty prepare them for the power and possibilities in computing and information technology.
Fostering an inclusive environment makes us stronger. The Luddy School at IUPUI draws on the strengths of a diverse community of students, faculty and staff to enrich the educational experience, broaden participation in computing, and meet the needs of emerging technology. The Luddy School is committed to actively recruiting and retaining students, faculty and staff from all backgrounds and cultures to join the next generation of innovators.
We welcome what every individual brings to our learning environment--socially, geographically, and in thought and experience. Job Summary This position supports the activities of the Executive Associate Dean (EAD) in charge of operations, which includes Academic Affairs, Finance, Technology Services, Marketing and Communications, Development and Facilities, of the Luddy School of Informatics, Computing and Engineering at IUPUI (Luddy at IUPUI). A central part of school operations, the assistant works closely with the Associate Deans, the staff, department chairs and directors, and IU administrators and staff on a range of strategic, operational, and organizational issues.
Department-Specific Responsibilities Provides assistance to the EAD with comprehensive academic and administrative resource planning, fact finding, and coordination as it relates to internal business operations, faculty governance, faculty hires, faculty reappointments and non-reappointments, tenure and promotion, faculty leaves, faculty and staff award nominations, development and dissemination of school policies and procedures, dual-career arrangements, and special projects as assigned by the EAD. Solely responsible for overseeing the calendars of the EAD and the Associate Dean for Research (ADR). Coordinates activities of the school's faculty promotion and tenure committee.
Directly manages tasks and day-to-day operations of the Office of the Executive Associate Dean. Serves as the face of the EAD's office and serves as the primary point of contact, liaising with internal and external contacts. Coordinates the activities of the school's faculty and promotion and tenure committee.
In collaboration with the Chairs and EAD, manages the 3 rd Year Review and Promotion and Tenure processes. Manages the school's Programs Involving Children (PICs) to ensure compliance with university policies and procedures. Solely responsible for overseeing the calendars of the EAD and the Associate Dean for Research (ADR).
General Responsibilities Provides administrative support to executives, exercising confidentiality, tact and diplomacy. Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately Manages executive's calendar, meetings, travel, correspondence, and budget.
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. May perform other duties related to maintaining an internal website and/or working with social media. Qualifications EDUCATION Required High school diploma or GED Preferred Bachelor's degree WORK EXPERIENCE Required 4 years of relevant experience Combinations of related education and experience may be considered SKILLS Required Excellent organizational skills Demonstrated ability to maintain confidential information Strong verbal communication and listening skills Excellent collaboration and team building skills Demonstrates excellent judgment and decision making skills Effective conflict management skills Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location IUPUI campus The Luddy School at IUPUI prizes work/life balance and offers a remote work policy which allows for one day per week remote work.
100% remote work, however, is not possible for this position. Advertised Salary The salary range for this position is $32,531.20 to $53,185.60. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP) Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification Career Level: Mastery FLSA: Nonexempt Job Function: General Administration Job Family: Administrative Support Click here to learn more about Indiana University's Job Framework. Posting Disclaimer Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments. New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.
Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.
See Indiana University's Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us Request Support Telephone: 812-856-1234
