Assistant To Evp Of Production Services

Hello Sunshine is a media brand and content company dedicated to female authorship and storytelling across all platforms. Hello Sunshine is producing feature films & scripted television, unscripted shows, audio storytelling and social series under the Hello Sunshine brand. It is also the home for Reese's Book Club, a fast-growing social book club in reach and influence. All of Hello Sunshine's efforts are anchored by a singular mission: to change the narrative for women.
Hello Sunshine is seeking an Executive Assistant to support the EVP of Production Services. Our Production Services team supports all of Hello Sunshine's unscripted and branded content production needs. This ranges from preparing show budgets and hiring crew, to running sets, cost reports and post production schedules, to working with network partners & brands.
We are seeking a dynamic self-starter with exemplary time management skills and the ability to identify and anticipate the executive's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Leadership Team. To perform this job successfully, the individual is expected to handle highly sensitive and confidential creative, financial, legal, personnel and institutional information while exercising professionalism and discretion.
The Production Services Executive Assistant will need to be able to work in a fast-paced environment, be a great multitasker, and be comfortable talking to executives and assistants internally and at networks. This is a great opportunity to get exposure and experience across all aspects of the unscripted landscape, from production, finance, post, creative, business, and strategic partnerships.
What You Will Do
Administration

• Work directly with the executive to support all aspects of their daily work routine.
• Maintain the executive's complex calendar, including scheduling meetings, appointments, and travel (domestic and international) arrangements, including accommodations, transportation and meals. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the executive, Production Services staff and the rest of the company and externally. This includes receiving and screening requests for the executive's phone, in-person & video meetings, answering a variety of questions with tact and diplomacy, taking messages, and directing queries appropriately for resolution.
• Keep the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense & credit card reports.
• Provide administrative support to the Production Services team, including meeting preparation and planning, capturing meeting notes and drafting recaps and follow up actions, scheduling team meetings, and maintaining files, trackers and documents.

Requirements

• 1+ years' prior experience in supporting a senior executive or team.

• Ability to take initiative, anticipate needs and issues before they become problems.

• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint and Excel) and Google Drive.

• Impeccable verbal & written communication skills and ability to partner across all levels and depts of the company.

• Excellent organization, attention to detail and time-management skills.

• Flexible team player, willing to adapt to changes and unafraid of challenges.

• Proven reliability in handling sensitive material and security concerns under very tight deadlines.

• Resourceful, collaborative, ambitious, and passionate about our mission at Hello Sunshine.

Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
At Hello Sunshine, we want team members with diverse and distinctive voices, dedicated to the mission of changing the narrative for women. Hello Sunshine is an equal opportunity employer, committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws.