Assistant Health Service Administrator

About this position

Job Type: Full-time

This position serves as the assistant to the Health Services Administrator to ensure the comprehensive compliance and care given within the medical unit at the assigned facility including but not limited to staffing, compliance, coordination of internal/external services, and communicating effectively with the facility staff as well as GENESYS HEALTH Corporate office.

AHSA REQUIREMENTS:

• Current single state and/or multi-state LPN license

• Current CPR certification

• Correctional nursing experience (preferred)

• Management experience (preferred)

General HSA Job Description & Duties (Included but not limited to)

• Acts within state licensing mandates and established scope of practice by the State Board of Nursing and as a role model for other staff

• Utilizes established GENESYS HEALTH policies/procedures and correctional policies/procedures in decision-making along with sound, independent judgment in meeting responsibilities and performing duties of the position. Reports any individual violating GENESYS HEALTH or facility policies

• Ensure current knowledge of GENESYS HEALTH policy and procedures, state/federal laws, state nurse practice acts, NCCHC standards and site operational workflow

• Direct and manage the administrative function of a correctional facility to include oversight of all facets of facility operation, fiscal responsibility, and day-to-day management of staff.

• Directly and administratively supervise facility employees, including hiring decisions, interviewing, performance appraisals, scheduling, training, employee development, disciplinary actions, and conflict mediation; determines staff salary levels; develops procedures and assigns work tasks to improve efficiency.

• Review, interpret, recommend and implement administrative policies to ensure adherence to contract and regulatory requirements; identify and resolve issues regarding administrative and fiscal matters and regularly evaluate administrative systems and services.

• Participate in the design, establishment, and maintenance of the organizational structure and assist in recruiting professional staff and independent contractors as required.

• Represent the facility externally and internally on committees and at meetings as required.

• Maintains a good working relationship with correctional personnel, nursing staff, contracted providers, outside provider agencies, and corporate office staff

• Approaches change in a positive manner and motivates other staff members to work as a team. Accepts feedback on performance improvements with the goal of professional growth and development of personal skills

• Strong interpersonal skills that allow tact and professionalism at all times; Ability to cope with stressors and remain calm; Ability to defuse situations and function as a role model for staff

• Prepares accurate and thorough reports requested by the Director of Nursing/Regional Manager or GENESYS HEALTH Corporate office including weekly report. Completes all required reports and forwards within established time frames

• Ensures adequate staffing at the facility and maintains accurate employee schedule on manager company calendar including edits when changes occur

• Assists with interviews and employee actions as needed or as directed by Director of Nursing, Chief Nursing Officer, or Chief Operating Officer

• Fills in as needed during periods of short staffing. Shifts may vary days, nights, weekends, and holidays. Accept assignments at other locations in the event of emergent situations and assist with start-up facilities as needed

• Accepts on-call status as scheduled and responds to all calls in a timely manner

• Review time sheets and forward information needed to justify any OT, absences, leave, etc. Answer any payroll questions in a timely manner to prevent delays in processing payroll

• Attend/conduct meetings as required (monthly managers meeting, regional training, in-service training, monthly staff meeting, Infection Control, Continuous Quality Improvement, seminars, conferences, etc)

• Meets with designated Jail Administration on routine visits and on an as needed basis; Follow up meetings with confirmation emails/memos/letters of confirmation on items discussed

• Functions as a liaison between GENESYS HEALTH and other professional organizations

• Ensure staff are prepared for provider visits and that patients are transported to medical in a timely manner. Communicates any issues with provider availability, efficiency opportunities and/or needs with facility administration

• Reviews status of inmates/detainees with serious health problems/high risk conditions ensuring all necessary intervention and treatment is completed

• Monitors inpatient hospitalizations and ensures early release whenever appropriate

• Evaluates referrals to outside consultants and ER for necessity of referral and intervenes when necessary related to security issues. Review Prior Approvals (PAs) to prevent delays in care

• Implements and monitors corrective actions for site issues including documentation of staff education to resolve cited issues

• Monitors all logs as required by GENESYS HEALTH policy/procedure and ensures weekly submission of all required service logs

• Monitors county email for responses returned in a timely manner and appropriate content

• Monitors accountability of sharps/tools/narcotics/keys/medications and documents use as required by GENESYS HEALTH policy/procedure

• Other duties as assigned or requested by GENESYS HEALTH corporate or direct supervisor