Assistant Division Manager, Finance (Remote Opportunity)

ABOUT STANFORD NEPHROLOGY
The Division of Nephrology is a rapidly growing division in the Department of Medicine at Stanford. Through its tripartite mission spanning research, education, and patient care, the division's work supports the understanding and treatment of kidney disease here in the Bay Area and around the world. We are committed to a collaborative and supportive work atmosphere that values and provides opportunities for professional development and participation at the Department, School and University levels.
WHAT YOU'LL DO
Under the general guidance of the Division Director, the newly created role of Assistant Division Manager, Finance (Financial Analyst 3) will oversee the financial operations of the division. This can include accounting, business management, and financial reporting functions for the operating budget, clinical practice revenue, gifts, endowment, designated income, business plan development and the sponsored research portfolio.
One focus of the role will be to monitor and analyze the financial performance of the division as it relates to clinical programs and to provide finance and accounting reports and summaries to support the Division Director and Chief. The Manager will work closely with the Director and in partnership with the hospital leaders and other clinical partners to analyze and support new program and outreach initiatives, monitor the financial aspects of clinical practice operations including billing and wRVU productivity for both inpatient and outpatient services. The individual will work closely with the Director to establish and implement financial management practices, policies, and procedures as needed for the division.
The Manager will oversee the Nephrology Finance Team who in partnership with the School of Medicine's Research Management Group for pre-award activity and the Office of Sponsored Research for post-award management, work with faculty, clinical fellows, postdocs and research staff to oversee a portfolio of peer-reviewed grants, cooperative agreements, subawards, industry sponsored clinical trials, institutional training grants and individual fellowships. Currently, our 30+ faculty have extramural research support across 30 unique sponsors or subcontracting parties and 50+ awards with an annual spend nearing $7M.
The Assistant Division Manager, Finance will work in a fast-paced environment and is expected to navigate changing priorities with a high degree of discretion and sensitivity under minimum supervision. The successful candidate will work as part of a collaborative team, engaging in cross-training and providing backup coverage when necessary.
This position is open to hybrid or remote work with 2-3 campus visits per year to participate in planning and team-building events.
WHO YOU ARE
The ideal candidate possesses a passion for making meaningful change, building and improving processes to make coworkers and partners' experiences more efficient and seamless, and is ready to work in an openly collaborative work environment.
You are an experienced self-starter. You are keen to try ambitious ideas to design and improve systems and processes that affect our team. You have a history of identifying problems and barriers to successful work, and you take initiative to propose solutions. Your solutions are practical, and you plan for execution.
You have a track record of analyzing problems, extracting insights from different types of data, identifying and structuring key issues, and simplifying the approach to solving them.
A willingness and ability to learn new systems quickly is central to our culture of continuous learning. You have a track record of seeking, learning from and providing feedback. You can quickly pivot based on operational needs, and have demonstrated a growth mindset and comfort with change. You love improving processes and are comfortable and confident learning new tools, processes and ways of working. You are excited to learn and grow in the entire portfolio of people, finance, and administration, even as you deepen your existing core areas of interest/experience/specialization.
You are an effective communicator. You have experience communicating in writing, documenting complicated processes in ways non-experts can understand, and clearly explaining the reason behind any changes to policy or procedure. You are capable of communicating effectively and compassionately both verbally and in writing to understand and advocate for competing needs, inquire about workarounds, and influence and persuade people.
No candidate will meet every desired qualification. If you may be a good fit, we encourage you to apply.
Duties include:

• Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
• Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
• Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
• Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
• Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
• Lead and support unit and organization strategy and change management initiatives.
• Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
• May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

DESIRED QUALIFICATIONS:

• Experience supervising staff with responsibility for hiring, training, development and performance management
• Excel proficiency
• *Experience managing sponsored research at Stanford or another academic institution*
• Proficiency with Stanford data systems (i.e. OBI, SeRA, Oracle, Tableau, etc)
• Ability to review a proposal, gain and apply understanding of the overall scope and goal of each sponsored project.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor's degree and six years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
• Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
• Strong project management skills and ability to contribute to or lead part of a multi-functional team.

CERTIFICATIONS & LICENSES:

• None

PHYSICAL REQUIREMENTS*:

• Constantly sitting.
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to school/unit sites across university.
WORKING STANDARDS (from JDL):

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $101,000 to $138,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Why Stanford is for you
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
  Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.