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Form of workAre you ready to take your career to the next level and be part of a world-class institution? We're looking for an exceptional individual to join the Division of Cardiology at Stanford University School of Medicine as our Assistant Division Manager (ADM). If you're a dynamic and driven professional with a passion for managing large administrative teams, HR and operations while supporting faculty affairs, this is your opportunity to shine!
Stanford University School of Medicine is a world-renowned institution dedicated to advancing the frontiers of medical research and education. Our Division of Cardiology is at the heart of our clinical practice and research excellence. We are committed to delivering exceptional patient care and advancing groundbreaking research in cardiovascular medicine. Our faculty members are leaders in their fields, pushing the boundaries of scientific discovery and driving innovation in patient care.
As our Assistant Division Manager, you will play a crucial role in our division's success by:
- Team Leadership: Lead and mentor a large administrative associate team that supports our robust and world-class clinical practice, fostering a collaborative and results-driven work environment.
- Operational Excellence: Oversee and optimize division operations to ensure that we continue to deliver the highest quality of faculty and research support.
- Faculty Affairs: Support our esteemed faculty members, who are at the forefront of innovative research and patient care, by managing academic appointments, promotions, and other faculty-related activities.
With a leadership style that focuses on communication, collaboration and trust, the ADM is a key partner with the Division Chief and the Senior Administrative Division Director. The ADM assists in overseeing key strategic projects for the Division.
This position is a hybrid role, requiring you to be on-site at the Stanford campus part of the week. We offer flexibility while maintaining a strong connection to our dynamic and innovative work environment.
Duties include:
- Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
- Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
- Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
- Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
- Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
- Assess training needs and may develop associated training.
- May direct and/or supervise staff.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
DESIRED QUALIFICATIONS:
- Master's degree and three years or more of relevant work experience or a combination of education, training, and relevant experience.
- Experience with the development, administration, implementation, and evaluation of programs.
- Outstanding oral and written communication skills with the ability to communicate technical information to all audiences.
- Proven leader to oversee, mentor and direct staff and manage performance.
- Experience in managing budgets and developing fiscal plans.
- Experience with Stanford financial systems.
- Working knowledge of Stanford's job description library, JIF, salary structure, and HR/Admin Guide policies.
- Knowledge of Stanford University's Research Management Group and Office of Sponsored Research is preferred.
- Familiarity with post-doc and fellowship programs, ACGME, and GME.
- Familiarity with iSpace and facilities coordination.
- Ability to liaise with managers from both internal and external offices, departments, and institutions, such as Stanford Health Care clinics.
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
- Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
- Demonstrated ability to develop and meet budget goals.
- Demonstrated solid planning and organizational skills.
- Demonstrated experience working independently and as part of a team.
- Excellent interpersonal, written and oral communication skills.
- Strong relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring supervision.
PHYSICAL REQUIREMENTS:
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, sitting, grasp lightly/fine manipulation.
- Occasionally use a telephone.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
The expected pay range for this position is $69,000 to $141,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- Schedule: Full-time
- Job Code: 4122
- Employee Status: Regular
- Grade: J
- Requisition ID: 101064
- Work Arrangement : Hybrid Eligible
