Assistant Buyer

Looking for a Procurement Assistant or a Buyers Assistant

Basic Function:

Supports a range of procurement activities in a work team environment. Updates records, filing and enters data into databases or other computerized systems to maintain up-to-date supplier, vendor information and controlled procedures; generates and tracks purchases and provide status of orders and deliveries; generates purchasing reports and statistics as required.

Essential Functions:

1. Evaluates quotes to procure specific products/services including, but not limited to office supplies, miscellaneous goods, specific services, training and memberships renewal, etc.

a. Use Purchasing Card to procure goods and expedite payments following the financial policies and procedures. Records daily transactions for reconciliation.

b. Generates and confirms SAP purchase orders and executes complementary declarations of goods for customs.

c. Procures goods/services complying with company requirements (KORE, SPP, etc.) and guidelines established in the procurement checklist.

2. Follow up on open purchase orders and/or coordinates the delivery of materials according the established dates. Updates system and users.

3. Supports the creation, reactivation and maintenance of vendors master data in SAP. Centralizes supplier’s documentation and initiates creation/update with the Vendor Management Team. Updates requestor on status.

4. Executes reports to monitor and track Open/Past Due Orders in a monthly basis. Contact requestors/suppliers to update and/or close pending orders. Executes other procurement reports as needed.

5. Reconciliates Purchasing Card monthly financial statements. Identifies discrepancies/deviations and executes corresponding claims with suppliers, bank, etc.

6. Monitors Return to Vendors for the department. Coordinates the replacement/return of materials with suppliers as required. Handles and coordinates any payment or reimbursement for rejected goods. Updates and share monthly status and metrics.

.7. Coordinates and/or carries out document management activities according to established policies and guidelines, including identification, retention periods, protection, storage and destruction of documents, as applicable.

8. Supports area on preparing letters, monthly reports or other activities as required. Assist in special projects as required by the Manager.

9. Responsible to keep areas cleaned and organized following the safety, quality and environmental guidelines and GMP standards.

10. Assists Manager and Buyers on other activities as Minority Suppliers initiatives, suppliers’ meetings, plant uniforms process, vacation, etc.

Requirements:

Education: Associate degree in Supply Chain, Materials, Procurement and Finance areas preferable.

Computer literate, fully bilingual (read, write, speak English – Spanish). Proficient with Microsoft Windows, Internet, Cloud/Box.

Experience: 1-3 years’ experience in procurement, negotiations, vendor management, suppliers’ relations and/or related areas. Computerized Manufacturing System (MRPII). Knowledge or experience in SAP, preferable.

If you meet the requierments, Apply NOW!

EEO/OO

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person