ASN Events Coordinator

THE OPPORTUNITY
Located in the heart of San Francisco, the Asian Art Museum is home to one of the world's finest collections of Asian art, boasting more than 18,000 inspiring artworks ranging from ancient jades and ceramics to contemporary video installations. Dynamic special exhibitions, cultural celebrations, and public programs for all ages provide rich art experiences that unlock the past and spark questions about the future.
Currently, we are recruiting for As Needed Events Coordinators (2) to join our team. This is an exceptional opportunity to join an organization that values creativity, teamwork, collaboration, and inclusion and where you will be surrounded by a diverse, talented, and enthusiastic group of colleagues.
The Events Coordinator will be one of several individuals working on an as-needed basis to oversee events (including private and rental) held in the museum. He/she will serve as the official on-site representative of the museum to clients, event planners, vendors, caterers, and as the point of contact for internal museum departments.
The Asian Art Museum is a magnificent venue which is made available for private corporate or social events after visiting hours on weekdays and weekends. Occasionally events may be held during office hours. The duration of an event varies from 4 to 10 hours.
ESSENTIAL FUNCTIONS

• Be present onsite during the event, from set up to tear down;
• Monitor pre-event load-in and set-up by all event vendors including caterers, production companies, entertainment, etc.;
• Understand and stay updated about museum guidelines regarding use of the facilities, guest safety, and rules for the protection of art; ensure planner and vendor compliance with these venue guidelines;
• Coordinate with other museum departments, i.e. building maintenance, security, and janitorial, to ensure client and vendor needs are addressed;
• Monitor load-out, oversee cleanup, and sign out vendors after the event has ended.

OTHER FUNCTIONS
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS

• At least one (1) year of related work experience in events management or in the event services industry. Venue specific training will be provided.
• Able to work evening and weekends as needed; maximum flexibility required.
• Ability to deal effectively, tactfully, and courteously with museum clients, vendors, the general public, and planners; promote and maintain good relations between the museum, vendors, and clients.
• Ability to give instructions and direction to others; interpret and explain museum policies and procedures.
• Excellent problem-solving skills; ability to demonstrate sound judgment; work well under pressure; successfully handle multiple, conflicting priorities.
• Punctual, dependable, and conscientious; reliable and trustworthy; detail-oriented.
• Able to lift 25 lbs.

WORKING CONDITIONS
Normal office environment except during periods of event management. Evening and weekend hours required. Requires extended periods of walking and standing; physical mobility and strength to be able to move equipment and materials for events.
This position is represented by SEIU Local 1021, and new hires start at step 1 of the wage range: $25.3856/hr.
OUR DIVERSITY, EQUITY, AND INCLUSION COMMITMENTS
At the Asian Art Museum, we are dedicated to ideating, building, and holding ourselves accountable for Diversity, Equity, Accessibility & Inclusion in everything we do. We strive to foster a culture of respect, belonging and inclusivity for all employees.
Our mission is to celebrate, preserve, and promote Asian and Asian American art and cultures for local and global audiences. We provide a dynamic forum for exchanging ideas, inviting collaboration, and fueling imagination to deepen understanding and empathy among people of all backgrounds.
Diversity of thought and experience is essential to our mission, and we are committed to recruiting, hiring, and retaining a diverse workforce. We encourage applicants from all backgrounds to apply.
WHAT'S NEXT?
Apply online at https://about.asianart.org/careers/. Ensuring a smooth and enjoyable candidate experience is critical for us. Application materials will be screened in relation to the criteria described. Candidates deemed to be the most highly qualified will be invited to participate in the interview process. Our interview process tends to take about 4 weeks to complete but may fluctuate depending on the role. Appointment is subject to completion of a thorough background check process.
The Asian Art Museum is an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories (arrest and criminal histories) consistent with applicable federal, state, and local law.