Artistic & Media Coordinator

Job Title: Artistic & Media Coordinator

Job Highlights

The Artistic & Media Coordinator supports the activities of the Artistic Department, working closely with the Director of Artistic Partnerships & Music Planning. They are principally responsible for the adult and child supers, light walkers, and child wranglers for all Houston Grand Opera events and productions, including casting and hiring, communication, and payroll. They also support the activities of artistic media projects, recital events, and department contracting. This an annual seasonal position, operating from September through May.

Join Us!

We are looking for talented, passionate, dedicated people who are eager to make contributions to our

community and our mission.

Concerned you do not meet every single requirement listed? Apply! We know that some people are less likely to apply for a job if they don’t think they meet 100% of the requirements.  At HGO, we are dedicated to building a diverse, inclusive, and authentic workplace.  So, if you’re excited about this position but your experience doesn’t align perfectly, we encourage you to apply!  You may be just the right candidate for this position or another role at HGO.

About the Houston Grand Opera

The mission of HGO is to enrich our diverse community through the art of opera. We do so by creating, curating, exploring, and producing outstanding experiences centered around the human voice.  HGO has received a Tony Award, two Grammy Awards, and three Emmy Awards – we are the only opera company in the world to win all three honors.

Our strategic focus is two-fold: creating profoundly enriching experiences for our diverse audiences and clearly defining and positively promoting the HGO brand.

We are passionate about building and sustaining an inclusive and equitable working environment for all company members.  We believe every team member enriches our diversity by exposing a broad range of ways to understand and engage our community and discover, design, and deliver enriching experiences.

Compensation and Benefits

The salary for this position is $33,500.00.  We offer robust benefits to full-time employees, including:

• Comprehensive and affordable health benefits, including medical, dental, and vision insurance; a high-deductible healthcare plan with an employer funded health savings account; a flexible savings account; an employee assistance program; and employer-paid life, short term disability and long-term disability insurance
• Generous paid time off including vacation, wellness, parental leave, and scheduled and flexible holidays
• 403b retirement plan with employer match
• Flexible work schedule
• Professional development fund and opportunities
• Discounted parking in the Theater District garage and nearby lots plus easy access to Metro transportation
• Free tickets to our mainstage and community productions and events

Key Responsibilities

• Manages the casting, hiring, and contracting for supers (child and adult), child wranglers, and light walkers for all Houston Grand Opera events and productions in collaboration with the Director of Artistic Partnerships & Music Planning.
• Working closely with Rehearsal Planning, creates and maintains the super production calendars.
• Prepares, processes, and administers payroll for all contracted groups, and provides Payroll Summaries to all artists and personnel as required.
• Organizes and attends the audition process for supers, developing outreach and recruitment strategy.
• Communicates regularly with the contracted groups regarding rehearsal logistics, production announcements, and reminders.
• Supports the organization and administration of artistic media projects, including coordinating logistics for recording projects, collection and creation of audio-visual product booklet/supplemental materials, logging royalty reports, and submitting required reporting to union partners.
• Coordinates the annual Patron and Laureate Recitals for the Artistic Department, collaborating closely with Philanthropy colleagues on day-of logistics, artistic needs for the event, communication of program information, and artist support at the event.
• Manages contract administration for Music Staff, in coordination with the Head of Music Staff.
• Performs other duties as assigned.

Qualifications

Candidate should possess a Bachelor’s degree with a focus in the performing arts/arts administration or equivalent professional experience; administrative experience in a performing arts organization is preferred. Candidate must have a knowledge of operatic and classical vocal repertoire. Proficiency with MS Excel and Word essential. Knowledge or experience with ArtsVision preferable. Strong interpersonal and writing skills, diplomacy and discretion, excellent organization and follow-through are required. Previous experience in contract administration, payroll, and classical media projects is helpful.

Other Skills and Abilities

Requires a team player who can maintain calm and deliver results in a fast-paced environment. Skilled in working and collaborating with a variety of personalities. Will have to maintain a demanding and flexible work schedule during production periods. Weeknights and weekend hours required.

Physical Demands

The physical demands described here are representative of those we consider important for an employee to successfully perform essential functions of this job: extended periods of sitting, and performing tasks such as typing and using a computer mouse, with strong visual and auditory focus, occasional lifting (not exceeding 25 pounds), reaching for items, proficiency in keyboarding, effective communication skills, and fine motor abilities, being mobile within the office for activities like attending meetings.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity

Houston Grand Opera is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at HGO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by federal, state, or local laws or regulations. HGO will not tolerate discrimination or harassment based on any of these characteristics. HGO encourages applicants of all ages.