Area Customer Service Coordinator | 26457

Summary

​This is a rotational Admin position that would have varied responsibilities including:

Mailroom, production, hospitality.

There is no extensive lifting, standing or walking.

Ricoh standard lift is up to 50# unassisted.

Manager will seek resumes with varied experience and Detail orientation and able to multitask.

Legal experience preferred.

There is driving involved. Miles are reimburse for any after 15 miles and the schedule and miles will be provided by manager.

We are looking for someone who has everything ranging from legal reception, printing, scanning copying and hospitality services.

The services performed will include but are not limited to: Reception, administrative, printing, scanning, recording documents, mail handling, meeting coordination. There is walking, standing and lifting involved but nothing excessive. No lifting over 50 lbs required .

Mileage will be explained in interview.

There is a "homebase" anything outside of 20 miles in downtown Miami FL area, will be mileage reimbursed. Skills needed area valid driver license and good driving record, reliable transportation, Friendly personality, detail oriented and strong administrative skills.

Must have 2-3 years of law office experience, as well as strong written and verbal communication skills.

Must have knowledge of legal terminology and document preparation.

Dress code is business casualReport to 1601 Sawgrass Corporate Parkway Suite 120, Sunrise, FL 33323

Parking is provided or reimbursed based on location​

​***Shift timings***

8:00 am to 5:00 pm (Mon to Fri)

Job Type: Temp to perm

Roles & Responsibilities

Under the direction of the Enterprise Services Manager (ESM) or Area Operations Manager (AOM)
this key position supports daily operations, implementations, expansions, and administration of all
Managed Services Accounts within an assigned operational area with varying sizes. Undertaking all
customer support tasks in external customer/client facilities
The Area Customer Service Coordinator is responsible for a broad knowledge of Ricoh Service
Excellence Methodology, complete knowledge of account service delivery requirements and Ricoh
portfolio of offered solutions.
Delivers operational support by assisting MS leadership by supplementing onsite personnel at
various customer locations performing a wide range of duties requiring a versatile skill set and ability
to adapt to varying industries. Additionally, they are required to support various locations for reasons
that may include vacation, absences, training, implementations, etc. throughout assigned operational
area.
Job Duties and Responsibilities
• An integral member of the service team by supporting the daily operations for all contracted
services at customer accounts within a geographical area
• Assists management with process improvement, procedural testing and validation and ensuring
field compliance with operational best practices.
• Support the Field Implementation Managers with the implementation of new customer accounts
and service expansions.
• Assists with onboarding new team members and cross training peers
• Assists with the development of Site Procedure Guides and sharing best practices throughout
geographical area.
• Routinely inspects Site Procedures Guide for accuracy and compliance
• Knowledgeable of all contracted services within assigned customer accounts
• Performs daily visual inspection of site services and Ricoh and customer compliancy to safety.
• Provide feedback on site experience via survey tool or any other forms to help improve the
customer experience, internal and external.
• May require “standing in” for absences or vacations of the onsite resources, that may also include
site management.
• Provides, executes, and supports all aspects of services, which entails traveling to and from
various accounts.
• Creates and maintains a customer-focused environment
• Responsible for customer satisfaction by engaging end-user feedback.
• Responsible for escalating customer issue to ESM/AOM and support the resolution to
completion.
• Communicates effectively and responds quickly to customer and end user communication
• Collects data and is knowledgeable of the tools and methods used for the completion of the
Monthly Operations Review as directed
• Performs other duties as assigned

Minimum Qualifications

Requires high school diploma plus 12 months of related work experience. Post High School education encouraged and preferred • Could be required to move locations in one day should the business require it. Also, ability to cover accounts between 40-50 miles • May require valid, violation-free driver’s license along with reliable transportation and minimum levels of auto insurance coverage per RICOH policy. • Requires intermediate skill level on most common software applications including file folder management and navigating to network production folders. • Must maintain and accurately submit monthly expenses in a timely manner following proper coding requirements. Knowledge, Skills and Abilities • Possesses ability to work in a team environment by maintaining positive, productive relationships with co-workers • Possesses ability to adapt to changing situations, flexibility, high motivation, and sense of urgency. • Possesses basic math skills. • Possesses judgment in making sound justifiable decisions and taking action in solving problems. • Possesses ability to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards. • Possesses commitment to task by having started and persisted with specific courses of action. • Possesses excellent oral communication skills by being able to clearly present information through the spoken word in positive and negative circumstances. • Possesses working knowledge of account services to facilitate job scheduling. • Possesses ability to comprehend written and verbal instructions from customers and effectively translate to site resources • Possesses ability to resolve customer related issues. • Possesses ability to troubleshoot and coordinate problem resolution. • Possesses proficiency in the use of Microsoft and computers. • Routinely may be asked to report to an alternate site on any given day which could result in walking, driving or other modes of transportation to that alternate site and a longer commute time that exceeds scheduled shift • Typically, an office / warehouse environment with adequate lighting and ventilation, and a normal range of temperature and noise level Working Conditions, Mental and Physical Demands • Typically, an office or warehouse environment with adequate lighting and ventilation, and a normal range of temperature and noise level • Work assignments are diversified. Interpret, comprehend, and apply complex material, data and instruction – prepare, provide and convey diversified information • Working conditions regularly expose individuals to conditions that could result in minor cuts • Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs. Walking between buildings may be necessary. • Moderate dexterity – regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination. • Specific vision abilities required by this job include close vision • Frequent local car travel • While most assignment hours are 8-5 Monday through Friday, schedule flexibility is required. Some sites may open at 6AM and some may not close until 7PM or later with other locations that are open on the weekend and other times may vary.