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Form of workDescription
The Program Assistant is a vital role to our organization and will help support the day-to-day operations of the Quality Control Division. An ideal candidate will be a proven industry professional who is passionate, innovative, willing to work collaboratively, and actively seeks process improvement strategies.
Job title: Architecture Program Assistant
Department: Development Services Unit
Full-time/Exempt
Salary Range: $36,000 - $46,000
Essential Functions and Responsibilities:
- Manage calls and schedule of Assistant director of Architecture & Engineering as needed.
- Collaborate with Manager of Architecture and external stakeholders with technical drawings, reports, and presentations.
- Assist and support architects in executing multiple architectural projects.
- Answer bidder inquiries, managing bidding and budgets, prepare written reports, provide general support to project members, such as document preparation.
- Assist with the review of the architectural drawings and specifications as the basis for contract bids.
- Assist with the review of contract plans and specifications for adherence to applicable design standards.
- Serve as liaison between Assistant Director of Architecture, vendors, URA staff, regulatory officials, and clients.
- Assist with review of proposals for professional services and construction bids received by the URA.
- Record information and manage financial transactions, check requests and bookkeeping.
- Assist with the management and administration of construction contracts and consultants.
- Assist with document preparations such as contracts, amendments, authorization memos, and board agenda.
- Schedule meetings and reserve conference rooms as needed.
- Assist Quality Control staff to ensure that design and construction projects meet URA standards.
- Assist Quality Control staff to provide technical information to other URA departments.
- Serve as backup for payroll approval as needed.
- Assist with managing project file folders and updating project information on daily basis.
- Other assigned duties a required.
- Assist with creating, recording, controlling, and organizing documents and drawings.
Position Requirements and Qualifications:
- Bachelor's degree with minimum 3 years of experience working in construction office environment.
- Extensive knowledge of industry practices, procedures, and market trends and strong administrative background.
- Analyzing information, preparing documents and spreadsheets, and maintain vendor relationships.
- Reporting skills, estimating, decision making, teamwork and documentation Skills.
- Must be organized, focused, accurate and detail oriented.
- Must be a team player and people oriented.
- Strong communication and written skills
- Microsoft Word, Excel, and PowerPoint proficiency.
Preferred Qualifications:
AutoCAD and Sketchup proficiency.
Competencies:
- Promoting Equity,
- Promotes Diversity, and Inclusion
- Promotes Teamwork
Physical Requirements:
- Ability to perform the essential job functions consistent safely and successfully with the ADA.
- Must be able to lift and carry up to 20 lbs., standing, sitting, reaching, and stretching.
- Must be able to talk, listen and speak clearly on telephone.
Disclaimers:
The URA is an equal opportunity affirmative action employer. All qualified applicants will receive consideration without regard to race, religion, color, gender, age, national origin, ancestry, disability, sexual origination, political, and/or union affiliation.
AN APPLICANT MUST BE A CITY OF PITTSBURGH RESIDENT OR BECOME ONE AS A CONDITION OF EMPLOYMENT AT THE URA.
