A/R And A/P Specialist

• Job Title: Accounts Payable and Accounts Receivable Specialist
• Location: SW Portland
• Benefits: 12 paid holidays, generous PTO & comprehensive medical and dental benefits

About Neighborhood House

Neighborhood House has been engaging in anti-poverty work for over 115 years, offering safety net and wealth building programs to ensure that all our neighbors have the community and support they need to thrive. We have shown flexibility and resiliency by pivoting our services to meet emerging needs arising from the pandemic, and we are on a multi-year growth trajectory, developing and launching new and expanded programming.

Neighborhood House is a proud equal opportunity employer committed to an inclusive work environment and to building a team that reflects the perspectives of candidates whose lived experiences represent the rich diversity of the communities we serve. For this reason, women, people of color, recent immigrants, people with disabilities, people who identify as LGBTQ+, and/or those who have experienced poverty are strongly encouraged to apply.

The Position

This position is responsible for processing the organization’s accounts payable, reconciling agency credit card transactions, managing client billing, preparing daily deposits and handling other projects as needed.

The successful candidate will:

• Work with managers to collect and obtain invoices, and verify coding and amounts authorized for payment on invoices.
• Enter and post invoices into the accounting software.
• Coordinate a weekly check run, obtaining required signatures and mailing checks under strict deadlines for a large number of checks.
• File check copies and invoices in vendor files.
• Maintain file of agency credit cards that includes cancelling lost cards, ordering new cards and setting credit limits for individual employee cardholders.
• Collect and reconcile credit card receipts to monthly credit card bills.
• Communicate with managers and vendors to obtain W-9 forms, maintain W-9 file.
• Research and resolve stale-dated checks.

Key Responsibilities

• Make bank deposits and run credit card payments.
• Prepare deposit log for all payments received to facilitate data entry for various co-workers.
• Post journal entries for prepaid expenses with assistance from the Finance Director.
• Run monthly copier count and postage usage reports.
• Reconcile prepaid and accounts payable accounts.
• Answer inquiries from managers and other staff members.

Billing Duties (A/R) - In conjunction with Program Director:

• Set up new accounts and update information for existing accounts using Procare software.
• Set up auto pays, ACH, or web payments.
• Process monthly billing and email payment receipt for all accounts.
• Process credit card payments.
• Run the A/R aging report, reconciling all account balances and keeping track of accounts with payment plan. Contact any delinquent accounts.
• Contact responsible party to update billing information for any declined payments.
• Issue refunds for any over-payment.
• File tuition agreements and other enrollment and billing forms.
• Email or mail yearly tuition agreements to responsible parties.

Qualifications

• 2 years of experience in the accounts receivable and accounts payable field; or equivalent combination of education and experience.
• Demonstrated knowledge of Generally Accepted Accounting Principles.
• Ability to establish and maintain effective working relationships with staff, vendors, and partners.
• Ability to utilize Word, Excel and experience with accounting systems and software.
• Must be detail and precision oriented with professional integrity.
• Demonstrated ability to work effectively with individuals from diverse communities and cultures.

Salary and Benefits

• $23-$26/hr depending on experience
• Neighborhood House offers a comprehensive benefits package that includes: health and dental insurance (inc. vision and Rx), long and short-term disability insurance, 403b plan and company paid life insurance.
• Neighborhood House values employee wellbeing and we prioritize a healthy work-life balance. We offer a generous paid time off policy and 12 paid holidays.