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SalaryThe Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.
Our vision: Alaska Native people are the healthiest people in the world.
Benefits include:
- Generous Paid Time Off and holiday schedule with 4 weeks paid vacation per year to start and 12 paid holidays.
- More than 19 Federal healthcare plans with plans for employee, employee plus one, and employee plus family available. ANTHC covers 80% of all health insurance premiums and 100% of Short-Term Disability, Long-Term Disability, Dental, Vision, Basic Life, and AD&D.
- 401(a) retirement plan; ANTHC will contribute 3% of your annual compensation to the plan account each year, with up to an additional 5% match with a 6-year vesting schedule.
- 403(b) retirement savings plan with pre-tax and Roth options. Flexible Spending Accounts for Health Care and Dependent care are also available.
- Onsite Child Care is available in a brand new education facility.
- Onsite free gym access. Additional gym, rock climbing wall and salt-water pool available at the Alaska Pacific University for a small fee per semester. Steep discounts on outdoor equipment rentals for your Alaskan adventures!
- Tuition reductions for employees and their eligible dependents at the Alaska Pacific University.
or contact Recruitment directly at HRRecruiting@anthc.org.
Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
Summary: Under general supervision, provides electronic, in-person, and telephone support for Acute Care nursing leaders and staff through administrative duties related to staffing, scheduling, timekeeping, and operations.
Responsibilities:
All levels
- Creates, manages, and maintains staff schedules in the electronic scheduling system for Acute Care Nursing departments. Staff includes but is not limited to Registered Nurses, Respiratory Therapists, Certified Nursing Assistants, Technicians, Technologists, Medical Clerks, Patient Care Technicians, and Patient Observers.
- Reviews approved leave and staff availability to draft fair schedules that meet the needs of the unit while providing work-life balance for employees.
- Assists with coordination of department orientation for new team members and provides general guidance in regards to scheduling and training.
- Makes daily edits for staffing changes in the electronic scheduling and timekeeping software and revises schedules as needed due to staffing changes, labor shortages, or other interruptions. Updates time and attendance records according to policies and procedures. Receives and initiates phone calls from staff for staffing changes such as call outs and callbacks.
- Works in collaboration with the House Supervisors and nursing leadership to adjust staffing on each unit, including tracking floated staff and call out replacements in real-time while maintaining staffing levels that provide safe care and meet established patient ratios.
- Delivers a high level of guest service for both internal and external guests in person and over the phone and responds timely, taking appropriate action to resolve schedule concerns or complaints.
- Provides general clerical support such as ordering and stocking office supplies, making travel arrangements, submitting reimbursement requests, sorting and delivering mail, receiving and distributing faxes, making copies and scanning documents. Maintains record-keeping systems, such as Patient Observer/Sitter logs, and performs general filing and file retrieval.
- Provides general administrative support such as maintaining Disaster Rosters, setting appointments, scheduling meetings, and arranging conference rooms.
- Performs other duties as assigned or required.
Senior Staffing and Scheduling Specialist:
- Functions as a resource, mentor, and professional role model for Staffing and Scheduling team members, providing guidance, answering questions, and assisting with situations as needed.
- Manages special projects as requested. Researches scope of project, works with manager to assign resources, and monitors progress.
- Completes, submits, and tracks company forms such as travel/expense reports, special pay requests, check requests, company credit cards, purchase requests, and personnel action documents.
- Compiles, organizes, and reports information such as open shift reports, staffing levels, attendance, floating trends, and associate data.
- Attends daily house-wide bed meetings in order to anticipate patient flow.
- Works with department leadership to provide input on process improvement opportunities and support implementing change process.
- May serve as a lead for the team, as needed.
- Assures timekeeping and timecard edits are completed daily.
Other information:
KNOWLEDGE and SKILLS
All levels
- Knowledge of customer service concepts and practices.
- Knowledge of privacy laws and regulations.
- Knowledge of office operations and equipment.
- Knowledge of general math and timekeeping calculations.
- Skill in oral and written communication.
- Skill in analyzation and problem solving.
- Skill in managing multiple priorities and tasks concurrently and meeting deadlines.
- Skill in establishing and maintaining cooperative working relationships with others.
- Skill in operating a personal computer utilizing a variety of applications.
Senior Staffing and Scheduling Specialist:
- Knowledge of national nursing staffing standards.
- Knowledge of project management and resource allocation techniques.
- Skill in working independently with minimal direct supervision.
- Skill in identifying trends.
- Skill in communicating effectively and collaborating with nursing staff at all levels, interdisciplinary teams, executive officers, and other stakeholders in the development, implementation, and evaluation of Staffing and Scheduling programs and services.
MINIMUM EDUCATION QUALIFICATION
All
A high school diploma or GED equivalent.
MINIMUM EXPERIENCE QUALIFICATION
Senior Staffing and Scheduling Specialist
Non-supervisory – Five (5) years of clerical experience, three (3) of which must include timekeeping. An equivalent combination of relevant education and/or training may be substituted for experience.
