Analyst, Events & Conference Coordinator

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
SUMMARY
Ares Management is seeking an Analyst to join our Ares Events Team in the Global Client Solutions (GCS) group as a Conference Coordinator. This position will support firmwide participation in third party industry conferences.
Ares is a flat, flexible, and dynamic organization. The firm fosters a culture of collaboration, entrepreneurialism, integrity and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders. The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.
REPORTING RELATIONSHIP
Reports to: Head of Global Events and Conferences
PRIMARY FUNCTIONS AND RESPONSIBILITIES

• Responsible for coordinating participation, membership, and sponsorship of 100+ global third-party industry conferences per year. As the Conference Coordinator you will be responsible for staying organized while managing 15+ conferences at a time, each at different stages of the planning process.
• Research upcoming industry conferences, liaise with Relationship Managers to identify events of interest, consolidate details, request budget approvals, complete delegate registration and process payment.
• Work closely with internal teams across the firm to ensure that all processes are being followed and required approvals have been received. This includes having contracts, gifts, advertisements, speaking engagements and invitation lists approved by Legal and Compliance.
• Oversee and monitor all sponsorship package deliverables and provide to external event organizers in advance of deadlines. This includes ordering on-site signage, swag, exhibitor booth equipment, as well as providing vendors with logos, boilerplates, and speaker details.
• Manage Industry Conference Budget, accurately track spend, process invoices, provide receipts and assist with annual budgeting process.
• Assist with preparation for large-flagship industry conferences, schedule high volume of 1x1 meetings, collect data, carefully review event materials, and provide on-site support.
• Develop and maintain relationships with external event organizers and vendors.
• Partner with the Global Conferences & Events team to research and plan event schedules that will best meet the needs of target markets within geographic regions; support the design, planning, implementation, marketing and coordination of events, conferences, roadshows, and logistics.

QUALIFICATIONS
Education:

• A Bachelor's degree is required, preferably with a major in Accounting, Economics, Political Science, Finance, General Business or Management, and outstanding academic achievement.

General Requirements:

• Strong communication, writing and interpersonal skills
• Ability to excel in a fast-paced, demanding environment while maintaining the highest quality standards
• Ability to successfully manage multiple priorities and competing demands; result oriented
• Highly resourceful; able to collaborate; strength in time management with high stakes deadlines
• Good judgment in terms of escalating issues vs. solving problems independently
• Strong client service orientation
• Ability to work on highly confidential projects and act with the highest level of discretion and integrity
• Strong work ethic with flexibility and adaptability to shift priorities quickly in a fast-paced environment and work flexible hours

Experience & Skills Required:

• 1-3 years of events experience required
• Experience in financial services industry strongly preferred
• Strong proficiency in Excel and PowerPoint

Reporting Relationships
Head of Global Conferences & Events
Compensation
The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.
$70,000 - $90,000
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.