Airports Program Assistant

Duties

Performs a combination of routing, multiple, and varying administrative assignments in support of office administrative programs, policies and procedures under the limited direction of a manager, project/program manager, team leader, or more experienced employee. Assists managers and other employees and/or may serve as a lead in the day-to day operations/activities of the office.

Provides management with accurate, timely and authoritative information and materials to enable decisions concerning all administrative matters. Demonstrates considerable independence in planning time and coordinates with a manager only when needed to prioritize assignments and utilize assigned resources.

Under the limited direction of a manager, project/program manager, team leader, or more experienced employee, provides administrative support for the Airport Improvement Program (AIP).

May provide recommendations and/or assist the manager in the development of procedures for establishing, operating, and assessing the effectiveness of administrative procedures; improvements to program, systems and processes; and implements control systems.

In accordance with instructions, policies, previous training, or accepted practices, performs various studies, such as spacemanagement, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level ormore experienced employee. Prepares administrative directives or revisions needed to implement recommendations.

Serves as focal point responsible for the monitoring and tracking expenditures from the operational budget. Prepares quarterly reviews and completes monthly budgetary requirements for review by a manager.

Serves as the Property Delegate responsible for maintaining accountable property records in property management system. Performs annual inventory and processes actions for approval by the Property Custodian.

Reviews and verifies employee time and attendance in the agency's timekeeping system and alerts manager of any discrepancies.

Tracks controlled correspondence including briefing papers, Congressional inquiries, and Freedom of Information Act requests. Ensures deadlines are met.

Maintains files in accordance with organizational and agency-wide policies and procedures.

Monitors and prepares appropriate documentation in support of procurement request for office supplies, materials, services and government leased vehicles as requested. Ensures appropriate levels of review and signature for approvals. Tracks requests from initiation to completion.

Assists management with distributions of calls for training. Tracks staff completion of mandatory training. Reports delinquencies to a manager of higher level employee.

Processes travel authorizations/vouchers in accordance with FAA Travel regulations. Tracks and provides updates to management team on travel estimates/expenditures for budgetary purposes. Validates accounting codes prior to manager approval.

Contacts typically are internal and external, with regular contacts among major subdivisions and LOB's/SO's, customers, and other external parties to share information regarding established agency policies and procedures, coordinates efforts and discuss the status of assigned projects and programs.

Established policies/procedures provide guidance for most assignments, but allow considerable discretion for incumbent to select the most appropriate approach(es) or recommend new approaches. Assignments often require new reviews of policies and precedents under the limited guidance of a manager or other employee.

Resolves most problems and work issued without the assistance of a manager, project/program manager, or team leader. Refers complex matters that require attention to a manager or more experienced professional.

Work is reviewed periodically, typically through status reports and at completion to ensure policy compliance and alignment with the requirements of projects and/or other work activities.

Requirements

Conditions of Employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Successful completion of a security investigation may be required.
• A one-year probationary period may be required.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted. If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).

  
  All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
  If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.
  Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.
  

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
  IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
  We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
  Please ensure EACH work history includes ALL of the following information:

  
  

  • Job Title (include series and grade if Federal Job)
  
  
  • Duties (be specific in describing your duties)
  
  
  • Employer's name and address
  
  
  • Supervisor name and phone number
  
  
  • Start and end dates including month and year (e.g. June 2007 to April 2008)
  
  
  • Full-time or part-time status (include hours worked per week)
  
  
  • Salary

  
  Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
  You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
  Amendment Date: 01/19/2024
  Amendment Note: The locality, as well as the minimum and maximum salaries have been updated.

  Agency contact information

  Jose A. Deschamps

  Phone

  1 (718) 553-3146

  Fax

  1 (718) 995-5688

  Email

  jose.a.deschamps@faa.gov

  Address

  Federal Aviation Administration
  AEA Regional HR Services Branch
  1 Aviation Plaza, Room 207
  AHF-N610
  Jamaica, NY 11434
  US

  Next steps

  Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
  For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
  Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
  All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Also open to those eligible for 30% or More Disabled and/or Veterans Recruitment Act.