Adult Day Health Center Accounting Clerk/Scheduler

The Adult Day Care in the Bronx is seeking 1 full time Accounting Clerk/Scheduler to join our team. Work schedule will be from Monday to Friday, full time , 37.5 hours per week.Location is  1200 Waters Place, Bronx, NY 10461. 

Summary of Duties and Responsibilities:

Clerk Scheduler

·       Prints out list of scheduled clients for following day of attendance

·       Contacts clients scheduled to confirm attendance for the day

·       Schedules transportation

·       Assign vouchers to clients taking taxi as needed

·       Sends voucher sheet to transportation via email  as indicated

·       Makes notes on scheduled sheet of clients not attending and reason for non attendance

·       Sends list of clients with insurance identified of clients  not attending with reasons noted to staff no later than 9:15am(Day) and 12:30 pm(Afternoon)

• Checks clients in upon arrival  
  
• Adds name to circle/highlighted sheet if client does not appear on schedule
  
• Checks client in each day of attendance
  
• Reconciles attendance between log, scheduled sheet, menus or attendance count in lunch room
  
• Records daily attendance counts and sends out to staff by end of day
  
• Answers phones and directs calls to appropriate staff; takes messages as indicated

• Schedules days of attendance
  
• Set-ups check-in task
  
• Awaits receipt of Service Plan completion
  
• Copies Service plan
  
• Checks on status of MD order from RNs
  
• Sends out request for ongoing authorization to Managed Care companies
  
• Notifies Social Worker that authorization request was sent out
  
• Runs daily reconciliation reports for billing issues (expired authorization, missing MD, missing Dxs etc.) and alerts appropriate staff
  
• Alerts Finance if any clients cannot be billed for the day( expired auth, missing MD, DXs
  
• Covers front desk in absence of scheduler
  
• Covers for Office Manager as needed

Job Qualifications:

• High school diploma or equivalent. 
• One year experience in clerical field.          
• Experience working with frail elderly preferred

Physical Demand:

• Walking throughout the agency to deliver or receive information.          
• Sitting for long periods of time.           
• Lifting charts.
• Pushing wheelchairs.