Address
Form of work JOB ANNOUNCEMENT
ADMINISTRATIVE SUPERVISOR (CityKey)
OFFICE OF THE CITY CLERK
Number of Positions: 1
Under general supervision, functions as an office administrator, coordinating and overseeing staff providing office support services in the Office of the City Clerk, and performs related duties as required.
ESSENTIAL DUTIES:
• Travel to scheduled CityKey print locations.
• Support the day-to-day operations of the CityKey Program including Mobile CityKey prints and City Hall printing days.
• Will need transport equipment from City Hall to and from mobile printing site. Set up CityKey equipment and print CityKeys for constituents. This includes loading and unloading, as well as set-up and breakdown of all equipment.
• Will work closely with a rotating group of OCC staff who will be helping at CityKey prints, either functioning as additional printers or as pre-screeners/authenticators.
• This position will be the first line resource for constituent, delegate agency or OCC team questions that arise on site.
• Should be prepared to either answer questions and address issues or escalate up the chain to CityKey Director or Deputy Director.
• This position will sometimes function as an on-site manager for larger CityKey print sites, meaning that they will have to be well versed on CityKey in all aspects, from administrative rules, document screening, printing processes, team roles and technical specs for the CityKey equipment.
• Must have a valid driver's license and be able/willing to drive.
• Routinely requires lifting, carrying, and transporting documents and equipment weighing up to 50 pounds.
• Schedule and attend walk throughs for mobile CityKey print sites.
• Work closely with our delegate agencies to ensure that they have their needs met for prints, materials, equipment, manpower and other potential needs.
• Bi-lingual abilities are a plus, but not necessary.
• Keep and maintain inventory records for CityKey materials such as film, ribbon, cardstock, pens, clipboards, printer cleaning kits, etc.
• Keep and maintain inventory records for CityKey printed materials such as applications, CityKey guides, administrative rules, mobile site calendars, etc.
• Prepares various reports on work or program operations for use by management.
NOTE: The list of essential duties is not intended to be exhaustive; there may be other duties that are essential to particular positions within the class.
OFFICE OF THE CITY CLERK
Location: City Hall, 121 LaSalle Street, Room 107
Shift: Varies
Hours: 9:00 AM - 5:00 PM (Longer hours, Weekends and Evenings will be required)
THIS POSITION IS IN THE CAREER SERVICE.
Qualifications
MINIMUM QUALIFICATIONS:
Four years of clerical and administrative work experience, of which one year is in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Licensure, Certification, or Other Qualifications
Must have a valid Driver's License
SELECTION REQUIREMENTS:
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
Preference will be given to candidates possessing the following:
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Brandon Johnson, Mayor Kathleen Dean, Acting Commissioner
Please note, all positions with the City of Chicago close promptly at 11:59pm C.S.T. Applications for this position will be accepted from December 18, 2023, until 11:59p.m. CST on January 08, 2023 . No exceptions will be made.
ADMINISTRATIVE SUPERVISOR (CityKey)
OFFICE OF THE CITY CLERK
Number of Positions: 1
Under general supervision, functions as an office administrator, coordinating and overseeing staff providing office support services in the Office of the City Clerk, and performs related duties as required.
ESSENTIAL DUTIES:
• Travel to scheduled CityKey print locations.
• Support the day-to-day operations of the CityKey Program including Mobile CityKey prints and City Hall printing days.
• Will need transport equipment from City Hall to and from mobile printing site. Set up CityKey equipment and print CityKeys for constituents. This includes loading and unloading, as well as set-up and breakdown of all equipment.
• Will work closely with a rotating group of OCC staff who will be helping at CityKey prints, either functioning as additional printers or as pre-screeners/authenticators.
• This position will be the first line resource for constituent, delegate agency or OCC team questions that arise on site.
• Should be prepared to either answer questions and address issues or escalate up the chain to CityKey Director or Deputy Director.
• This position will sometimes function as an on-site manager for larger CityKey print sites, meaning that they will have to be well versed on CityKey in all aspects, from administrative rules, document screening, printing processes, team roles and technical specs for the CityKey equipment.
• Must have a valid driver's license and be able/willing to drive.
• Routinely requires lifting, carrying, and transporting documents and equipment weighing up to 50 pounds.
• Schedule and attend walk throughs for mobile CityKey print sites.
• Work closely with our delegate agencies to ensure that they have their needs met for prints, materials, equipment, manpower and other potential needs.
• Bi-lingual abilities are a plus, but not necessary.
• Keep and maintain inventory records for CityKey materials such as film, ribbon, cardstock, pens, clipboards, printer cleaning kits, etc.
• Keep and maintain inventory records for CityKey printed materials such as applications, CityKey guides, administrative rules, mobile site calendars, etc.
• Prepares various reports on work or program operations for use by management.
NOTE: The list of essential duties is not intended to be exhaustive; there may be other duties that are essential to particular positions within the class.
OFFICE OF THE CITY CLERK
Location: City Hall, 121 LaSalle Street, Room 107
Shift: Varies
Hours: 9:00 AM - 5:00 PM (Longer hours, Weekends and Evenings will be required)
THIS POSITION IS IN THE CAREER SERVICE.
Qualifications
MINIMUM QUALIFICATIONS:
Four years of clerical and administrative work experience, of which one year is in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Licensure, Certification, or Other Qualifications
Must have a valid Driver's License
SELECTION REQUIREMENTS:
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
Preference will be given to candidates possessing the following:
- Previous customer service experience in a customer facing environment.
- Previous experience operating and troubleshooting a personal computer and MS Office Applications
- Ability to fluently read, write and speak any language other than English.
- Previous supervisory experience
- Previous project management or project coordination experience
- Bachelor's Degree or higher
- Previous experience with non-profit or community outreach
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Brandon Johnson, Mayor Kathleen Dean, Acting Commissioner
Please note, all positions with the City of Chicago close promptly at 11:59pm C.S.T. Applications for this position will be accepted from December 18, 2023, until 11:59p.m. CST on January 08, 2023 . No exceptions will be made.
