Administrative Specialist Iii

Administrative Specialist III –
Schedule: Monday – Friday from 8am to 5pm
Hourly Pay Rate: $20
General Description:
The purpose of this position is to perform a variety of duties including filing, record keeping, typing and report preparation, interfacing with applicants for employment, responding to employees with personnel or benefits questions, completing forms or files forms required for insurance purposes.
Must be Excellent in Microsoft Office Suite, Word and Excel.
This position works under close to general supervision according to set procedures but determines how or when to complete tasks.
Duties and Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions as necessary.

• Assists applicants in completing forms by providing procedural guidance, reviewing forms for completeness.
• Schedules and coordinates appointments for Director and follow up as necessary.
• Sorts, files and retrieves documents alphabetically, numerically, chronologically or by other categories.
• Operates a variety of office machines such as typewriter, calculator, word processor and computer/data entry terminal.
• Records information on manual/computerized records, logs, schedules, etc., and update office records with current information.
• Types correspondence, various forms, statistical reports and similar materials.
• Processes personnel transaction forms, insures completion of appropriate forms and documentation.
• Prepares, processes, and maintains files for personnel transactions and related documents, including leave requests and attendance records.
• Provides information and procedural guidance to applicants and employee inquiries in areas of assigned personnel responsibilities.
• Prepares memos, letters and general correspondence in support of personnel activities.
• Reviews requests for personnel transactions, securing additional information as necessary.
• Reads and routes incoming mail.
• Performs related work as required.

Minimum Education and Experience Requirements:
High School diploma or GED equivalent supplemented by specialized courses/training equivalent to completion of one (1) year of college and three (3) years of clerical experience or any equivalent combination of education and experience.
Additional Requirements:
Good working knowledge of office terminology, procedures and equipment, knowledge of County procedures and policies, ability to make decisions, recognizing established precedents and practices, ability to understand and follow oral and written instructions. Knowledge of the methods and techniques for eliciting and disseminating information in a confidential manner, ability to handle the public in a tactful and courteous manner, ability to establish and maintain effective working relationships with employees, coworkers, applicants and County officials, good knowledge of personal computers and pertinent applications, regular and timely attendance, performance of duties in a safe manner.
Must pass testing for substance abuse and criminal background investigation. Must maintain a positive work environment by acting and communicating in a manner that promotes harmonious relations with customers, co-workers, and supervisors.