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SalaryDescription
Do you enjoy being at the heart of a hub of activity? Are you interested in learning the inner workings of the most vital municipal services? The City of Milwaukie is looking for anAdministrative Specialist to support Milwaukie’s dynamic Public Works Department. This role is perfect for a problem solver who enjoys taking on new and varied projects while supporting the day-to-day operations of a great team.
Public Works is proud to lead Milwaukie’s climate action and urban forest programs and works to incorporate the city’s values into the planning, management and maintenance of our city’s utility infrastructure and facilities. Milwaukie Public Works provides utility services, manages maintenance and new projects at city facilities, acts as stewards of our natural and built environment and supports the health of our urban canopy. Work in this department is fast-paced and quickly changing. This is a great opportunity to jump in and grow while having the opportunity to shape the role to fit your unique skills and abilities.
The ideal candidate is customer service focused, organized, and flexible. Someone who takes the initiative and who is interested in learning about a wide range of topics from utilities to climate and the environment will find success.
Interviews are planned for the week of March 4.
For a detailed job class description view online: Administrative Specialist II
Duties and Responsibilities
- Acts as public facing customer service for utility related questions, urban forestry, climate and environmental services both in person, email and phone
- Coordinates meetings for the Public Works Director
- Provides administrative support related to processing procurement documents for public works (contracts, bid solicitations, etc.)
- Researches and compiles data for Public Works, including light analytical work using Excel spreadsheets
- Reviews and proofreads staff reports to ensure proper format to meet city requirements
- Organizes and maintains Public Works records and information in both paper and digital formats
Job Specifications
Education, Training, and Experience
(Any combination of education and experience providing the knowledge, skills and abilities to perform the essential duties of this position will be considered. Prior work experience and educational requirements listed are typical ways of obtaining the required qualifications. Other equivalent combinations of education, training and experience will be considered, including unpaid work experience, on a year-for-year basis.)
- High school diploma or GED is required.
- Two (2) years of progressively responsible related experience
Requires the possession of a valid driver's license or an acceptable alternative method of transportation that allows the incumbent to perform the duties of the position.
Additional Information
Application Process:
Diversity and Inclusion: At the City of Milwaukie, we understand that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all of our employees can thrive.
Equal employment opportunity: All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.
Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. To obtain confidential assistance please contact Human Resources 503-786-7507.
Veterans' Preference: Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for positions with the City of Milwaukie. If you are a veteran and would like to be considered for veterans' preference for this job, please attach qualifying documents in the application process.
Hybrid Work Options: This job class is not eligible for remote or hybrid work options in accordance with the city's telework policy (Download PDF reader).
Compensation: The salary range for this overtime-eligible union represented position is $4,130 - 5,276 per month. The starting pay assignment, based on an analysis of the successful candidate's related experience and education as documented on the employment application in accordance with the city's pay equity policy (Download PDF reader) and the Oregon Equal Pay Act, would be no higher than $5,023 per month.
A summary of benefits offered to City of Milwaukie employees can be found on the benefits tab of the job posting or on the city's website.
(actual plan documents, policies and bargaining agreements prevail)
The City of Milwaukie offers a generous benefits package to all regular status employees working at least 20 hours per week (benefits are pro-rated for employees working less than full-time). Temporary employees, seasonal workers and part-time employees working less than 20 hours per week are not eligible for benefits. Medical/dental insurance is effective the first of the month following date of hire.
Medical Insurance: You may choose between a traditional indemnity plan (Regence Blue Cross PPO) or a health maintenance organization (Kaiser HMO). Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit.
Dental Insurance: You and your dependent family members are eligible for a dental insurance plan which includes preventative, routine and major dental care as well as orthodontic benefits. You will have the choice to be covered by either Delta Dental, Willamette Dental or Kaiser's dental plan.
Flexible Spending Account: The City offers a Flexible Spending Account (FSA). FSAs allow eligible employees to pay for non-covered health related expenses and childcare expenses with tax-free income. Additionally, the employee paid portion of the City's medical and dental insurance premiums are paid through the FSA with pre-tax dollars.
Retirement: The City participates in the Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources,
- Member contributions paid on your behalf by the City (immediately vested); and
- Employer contributions (vested when contributions have been made in each of five calendar years)
Additionally, the city offers a 457 deferred compensation retirement plan. The city makes a contribution of 3.5% to your 457 plan with no contribution required from you. You may contribute additional pre-tax dollars to the 457 plan up to federal limits.
Life Insurance: The city pays for your basic life insurance in the amount of your annual salary to a maximum of $100,000 and accidental death and dismemberment (AD&D) to a maximum of $100,000.
Long Term Disability Insurance: The city provides you with a long term disability (LTD) plan which provides up to 50% of your salary, up to a maximum benefit of $3,000 per month for qualifying disabilities following a 90-day waiting period.
Employee Assistance Program: Benefit eligible employees and their family can receive up to five free counseling sessions per incident per year from Canopy EAP (formerly Cascade).
Workers' Compensation Insurance: You are provided worker's compensation insurance in accordance with Oregon Revised Statutes (SAIF Corporation).
Holidays
The City recognizes the following paid holidays during the calendar year:
- New Year's Day
- Martin Luther King Birthday
- President's Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Veteran's Day
- Thanksgiving Day
- The Friday after Thanksgiving
- Christmas Day
- One and a half days Floating Holiday
Vacation
Paid vacation time accrues on a yearly basis as follows:
- 1-48 months (up to four years) 8.67 hours per month
- 49-108 months (4-9 years) 10 hours per month
- 109-168 months (9-14 years) 12 hours per month
- 169-228 months (14-19 years) 14 hours per month
- 229 or more months (over 19 years) 16.67 hours per month
Vacation leave may be taken after you have completed six months of employment and may be accrued to a maximum of two years.
Non-represented managers and supervisors who do not receive overtime compensation are eligible for management leave on an annual 'use it or lose it' basis.
Sick Leave: New employees receive 48 hours of sick leave at hire. After six months, sick leave accrues at a rate of eight (8) hours per month.
