Administrative Specialist I

Position Details
Position Information
Internal Posting?
Posting Number
SP003948P
Position Title
Administrative Specialist I
Division/College
College of Agricultural & Life Sciences
Department
Central District
Location
Off Campus Location - Gooding County Extension Office
Posting Context Statement
The position provides administrative support for the Gooding County Extension Office. Performs a variety of secretarial, receptionist, financial, and support functions. Applies computer programs to develop and maintain records, collect information, produce and distribute diverse documents. Serves as the first point of contact in the Extension office, including walk-ins, answering phones and directing clientele to the appropriate faculty or personnel.
Position Overview
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include:

• Manage records and documents.
• Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash.
• Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information.
• Other duties as assigned.

Unit URL
https://www.uidaho.edu/extension/county/gooding
Position Qualifications
Required Experience

• Organizing tasks to meet deadlines.
• Participating in teams to accomplish shared goals.
• Using computer software and applications for word processing, email, and internet searches.

Required Education

• High School Diploma or equivalent.

Required Other
Additional Preferred

• Experience collecting and compiling data.
• Experience using computer information systems that manage an organization's finances, business processes and/or records.
• Associate or Bachelor's degree preferred or a combination of education and/or related work experience.
• Knowledge of 4-H Youth Development programs and operations; other Extension programs; volunteer development; web design, marketing.
• Experience with Microsoft Office package (Word, Excel, Publisher, etc.), QuickBooks, and web meeting software.
• Experience interpreting, applying and explaining 4-H regulations, policies and services; working in and Extension office.
• Ability to speak intermediate to advanced level Spanish; work professionally with people from a wide variety of backgrounds.
• Ability to maintain confidentiality and perform detailed work.
• Ability to balance a workload of assigned tasks to meet multiple deadlines.

Physical Requirements & Working Conditions

• Seated or standing for long durations of time.

Degree Requirement
N/A: No degree requirement
Posting Information
FLSA Status
Overtime Eligible
Employee Category
Classified
Pay Range
$17.09 - $18.00 per hour
Type of Appointment
Fiscal Year
FTE
.875 - 35 hours/week
Full Time/Part Time
Full Time
Funding
This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy.
No
Posting Date
05/23/2023
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
This position is located in southern Idaho in Gooding, Idaho.
First consideration will be given to those who apply by June 11, 2023. This position will remain open until a suitable applicant pool has been identified.
Position is .875 (35 hours/week) and includes full time benefits.
For questions regarding this position, please contact Mario de Haro-Marti, mdeharo@uidaho.edi, 208-934-4417.
Applicant Resources
https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.