Operational Administrative Support Specialist

There may not be an “I” in Team, but there is in “Family.” Tired of feeling like a number? Join our family where we work hard together, and you feel supported by your Family. Now hiring an Operational Administrative Support Specialist in Sun Valley!

Job Details

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries
• Directs visitors as necessary by maintaining employee and department directories, giving instructions, and anticipating obstacles
• Assists employees with mail/copy room equipment, processes, and challenges
• Maintains security by following procedures, monitoring logbook
• Maintains safe and clean reception area by complying with procedures, rules, and regulations
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications
• Demonstrates discretion and maintains information in a confidential manner
• Ensures that front desk and mail/copy room equipment is operational by following manufacturer instructions reporting malfunctions and organizing repair activities
• Accurately maintains record of inventory in the facility and monitors appropriate adjustments based on sales representatives needs
• Reconciliation of invoices and sample requests to properly reflect inventory movement
• Provide outstanding customer service to internal and external customers by providing product education and assistance to customers
• Follow state and federal requirements for sales of alcoholic beverages through the retail store
• Generate invoices for the sale and delivery of products using the point-of-sale program and associated programs
• Assist with accounts receivables and work with corporate accounting to research and correct discrepancies
• Assist operations in the market when necessary, including merchandising or building/taking down displays
• Consistently contributes to the administrative team in a friendly positive manner.
• Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.
• Monday through Friday 8am start time

Job Qualifications:

• Acceptable Motor Vehicle record and valid driver's license
• Pre-employment 4-panel drug testing and background
• Acquire company required insurance to operate personal vehicle for work
• Able to lift and carry objects weighing up to 60 pounds when necessary

Benefits:

• Free product every month: beer, wine, Red Bull, Non-alcoholic beverages
• Discount on Hayden’s products
• Affordable medical, dental, and vision plans
• Company paid life insurance and STD
• Paid holidays and PTO packages
• Referral bonuses
• 401(k) with Match
• 529 Education Savings Plan with match (up to $4k)
• Gym membership reimbursement
• Employee Assistance Program (EAP)
• Perks at Work Discount Program
• Safe Ride Home Program

About Hayden:

Hayden Beverage Co. is a rapidly growing beverage distribution company headquartered in Boise, ID, with 600+ employees in Idaho, Eastern Washington and Montana. Hayden is a hands-on work environment. Regardless of position, no job is beneath any team member and all team members are expected "to get their hands dirty" from time to time. We have two core goals; 1. Best executing distributor in the Northwest of any product and 2. Make our customers more profitable. Four core values guide us to achieving those goals; 1. Professionalism, 2. Respect, 3. We Care, 4. Engagement.