AddressAt the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here. Read on to find out more about this opportunity:
DEPARTMENT OF PUBLIC WORKS MISSION STATEMENT
Provide the community with quality services, maintain and improve our public infrastructures and facilities, and support the preservation of Marin's unsurpassed beauty.
Under the general direction of the Procurement Manager, the Administrative Services Associate (ASA) performs duties that involve documenting procurement policy and guidelines as it relates to emergencies. This position will collaborate with all County departments, outside public agencies, CAL OES, and FEMA. Additionally, this position will assist with implementing the County's inclusive and equitable procurement initiatives, pre-positioned solicitations and contracts, bid and contract management, analysis and compliance, policy drafting, process improvement efforts, and performs other related duties as required. In addition, the ASA may serve on special projects and act as a procurement representative to various outside groups, committees, and strategic planning teams. The ASA performs a wide range of analytical work to assist departments in addressing and resolving Emergency Procurement needs. This ASA will be a member of the Marin County Procurement Division.
Our Highly Qualified Candidate: The highly qualified candidate understands documenting processes, policies, and procedures. The candidate has strong organizational, work planning and prioritization skills. The candidate possesses strong analytical and excellent communication skills, both written and verbal, and have proven experience working in a public/government sector or highly regulated setting in the private sector. They must be detail oriented and high performing; capable of multi-tasking on a day-to-day basis and providing key support. The candidate must be a strategic thinker with the ability to work independently, effectively meet deadlines and work well in a team environment. They must be able to proactively recommend changes to policies and procedures. They must have excellent interpersonal, customer service, and collaborative skills. The ideal candidate is committed to the delivery of quality customer service. The ideal candidate is proficient in Microsoft Office (Word, PowerPoint and Excel). Project management and ERP experience is a plus for this position. Experience with Green Procurement and/or Emergency Procurement is highly desired.
Qualifications
KNOWLEDGE OF:
- Assisting County departments with emergency contracting preparation which includes development of specifications, bid form preparation, overseeing bidding process, assisting in analyzing bid results and bid awards.
- Assisting in the preparation and processing of contracts; ensures completeness and accuracy and compliance to county, state and federal government codes as well as County of Marin policies and procedures.
- Gathering most recent information and policy revolving CAL OES and FEMA policy and requirements to ensure greatest cost recovery to the County post-emergencies.
- Prepares, compiles, and maintains relevant County contract and bid files and reports as it relates to emergency goods and services; including FEMA cost recovery.
- Assisting in developing, monitoring and tracking County Procurement Metrics and reviewing data for compliance with Emergency Procurement goals and policies.
- Assisting in emergency preparation project coordination and other emergency management activities.
- Assisting with implementing the County's inclusive and equitable procurement initiatives.
Any combination of education and experience that would provide the knowledge and skills listed in the class specification. Typically, equivalent to graduation from a four-year college or university with major coursework in business or public administration, accounting, economics, emergency management. Or a field closely related to the work and one year of paraprofessional experience performing accounting, budgetary, contracting, procurement, policy or related work as it related to Emergency Procurement practices. Additional experience as outlined above and as it relates to emergency management may be substituted for the educational requirement on a year-for-year basis.
IMPORTANT INFORMATIONDisaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Dario Aguilar, Human Resources Analyst, at 415-473-6301.
