Administrative & Sales Support

JOB SUMMARY

Monday-Friday 8am-5pm

Perform various responsibilities related to the reception of callers and visitors. Provide administrative support to all other departments, including Sales and Accounting functions

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accounts and administrative Support - invoice, statement, remittance advice, Check scanning
• Data entry onto GP10
• Purchasing support - expediting Texas orders with vendors and recording notes in GP10
• Banking duties - depositing checks and cash at the bank on a daily basis
• Reception duties, including processing incoming calls, greeting visitors with a professional attitude and announcing them, and processing incoming mail (open, sort and route)
• Daily delivery of incoming mail
• Process outgoing mail (including invoices and checks)
• Management and distribution of office supplies (including toner and copier paper)
• Management of vending machine supplies (including inventory, ordering and filling machine), if necessary
• Daily restocking of kitchen supplies (coffees, sugars, cups, etc.)
• General administrative support to Administrative Services and other departments as needed

May be modified from time to time. Other duties, tasks and work may be assigned.

METRICS
Project oriented goals to be met as defined by the goals set forth in the monthly/quarterly reviews.

QUALIFICATIONS

• Friendly, outgoing personality
• Professional attitude
• Ability to handle high-volume, fast-paced environment
• Ability to multi-task
• Computer experience
• Ability to work well with other employees
• Strong communication skills
• Strong computer skills

KNOWLEDGE & SKILLS REQUIRED 

• Strong Computer proficiency
• Proficiency using e-mail, the internet, Microsoft Office, and other computer tools
• Ability to multi-task
• Ability to work at fast pace
• Attention to detail
• Problem solving abilities
• Good communication skills
• Ability to sell

EDUCATION & EXPERIENCE 

• High school diploma or equivalent required, advanced degree is strongly preferred
• Basic computer knowledge/experience

PHYSICAL DEMANDS 

This is an office job and entails the physical demands associated with operating a telephone and computer (viewing monitor, keyboard, mouse)