Administrative Project Coordinator

Our client, a nonprofit organization dedicated to stopping prejudice against people of Jewish faith and fighting for human rights for all is seeking an Administrative Project Coordinator to support an SVP and department. 

• This is a hybrid position.  Candidates must live the Eastern or Central time zones.
• This is a temp-to hire position.
• The temp hourly pay rate range is $32.00 - $35.00 per hour and is based on experience and location.  
• The annual salary range is $70,000 for candidates outside of New York and Washington D.C.   The salary for New York and Washington D.C. based candidates is $75,000.

Job Summary

To provide a broad range of administrative and project management support as well as substantive assistance to the SVP and respective departments.

Responsibilities

Primary:

• Provide support to the SVP and respective departments, including program support, expenses, administrative processing, and scheduling.
• Day-to-day engagement with the department's operations, including managing calendars, supporting meetings, and engaging in project coordination.
• Coordinate projects with the teams.
• Maintain administrative records for key projects an the department budget.
• Work closely with accounting and finance team to execute vendor contracts and payments.
• Conduct research, analyze content, write memoranda, prepare PowerPoint presentation, and additional ad hoc work. 
• Compile, prepare and submit data and reports for internal and external stakeholders.
• Secondary:
• May serve as a point of communication for external contacts and stakeholders.
• Lead certain projects and initiatives.

Qualifications

Skills:

• Preference for experience with Airtable, PowerPoint, Salesforce, and other dashboards and data visualization platforms.
• Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills.
• Excellent written communication skills.
• Demonstrated ability to prioritize and multi-task to complete projects.
• Exceptional attention to detail.
• Strong customer service and communication.
• Strong team player.

Attributes:

• Outstanding levels of tact, diplomacy, and confidentiality.
• Calm and effective under pressure.
• Strong attention to detail and follow up.
• Enjoys working in a team environment.
• Highly effective problem-solving skills.
• Anticipates needs and is proactive.

Work Experience:

• The ideal candidate has a several years working in a professional office, including experience as an executive assistant.

Education:

• An Associate’s degree or equivalent experience is required