Address
SalaryJob ID: 320036
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$57,950.00 - $75,335.00/annually, DOE
Grade
116
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
- Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona's Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
- 20 paid observed holidays
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- Annual professional development growth funding
- Tuition reimbursement for employees and dependents
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
- Pre-Retirement Events
- Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
Provides operational planning and oversight of professional contract administration work related to design and construction of capital improvements, maintenance and planning projects and studies. Responsible for the support of construction project managers through the preparation, evaluation, negotiation, budget tracking, and management of construction contracts, agreements, and purchase orders. Administers and provides supervisory oversight of assigned staff, general accounting system, cashiering, payroll, financial reporting, budgeting and related policy and financial analyses, and/ or financial information systems auditing. Facilitates agendas and action items for the Capital Development Advisory Council and Governing Board.
Essential Functions
45% Assist project managers and professional consultants to develop contracts, work orders and agreements:
- Prepare and/or review construction contracts, professional service agreements, and professional service work order.
- Provide contract administration for contracts, agreements, and purchase orders.
- Provide administration duties with planning, design and construction contracts and agreements, including architectural, engineering, and construction services.
- Prepare and/or review contract documents, change orders, notices of award, notices to proceed, and other required documents.
- Coordinate contractual insurance and bond requirements.
- Facilitate timely payments per Arizona Prompt Payment Statute and ensure customer compliance with payment terms.
- Monitor project schedules.
- Monitor contractual compliance (milestones, deliverables, invoicing, etc.) and contract cost performance.
- Prepare reports and summaries of project status, schedules, costs, budget reconciliations and related data.
30% Serves as department lead over regular staff under general supervision:
- Plans, organizes, assigns, supervises, reviews, approves, and evaluates the work and day-to-day activities of staff.
- Provide internal and districtwide external staff coaching, training, and mentoring.
- Monitors department output for MCCCD policy and regulatory compliance.
- Review and approve requisitions for procurement activities related to Districtwide projects and purchase orders for ten Maricopa colleges and the District Office; uses complex analysis and stakeholder engagement to provide consultation to the campuses and resolve issues relating to procurement for Districtwide projects and purchase orders, including policy and procedure guidance and availability of funds
- Conducts compliance and quality control checks for Districtwide ProCard transactions; approves documentation, analyses tax coding, and verifies chart field accuracy.
- Serves as backup and performs most duties of department supervisor, while the supervisor is out on leave
15% Assist in preparation of Action Items, review documentation for the Capital Development Advisory Council (CDAC) and Governing Board for approval of contracts, agreements, change orders, land sales and easements; partners with appropriate stakeholders to ensure accuracy, including campus Vice Presidents, MCCCD Chief Operating Officer, and MCCCD Sr. Vice Chancellors
- Assist in updating forecast of upcoming construction and maintenance projects projected to meet CDAC and/or Governing Board threshold for approval.
- Assist the colleges in action item development, project budget confirmation, financial codes and required documentation for Action item submission, addresses campus issues, concerns, and compliance questions during action item development.
10% Performs other duties as assigned.
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in finance, accounting or directly related field, four (4) years of experience providing advanced professional financial analysis and support for assigned function of finance, payroll or budgeting related to area of assignment.
OR
Associate's Degree from a regionally accredited institution in finance, accounting or directly related field, six (6) years of experience providing advanced professional financial analysis and support for assigned function of finance, payroll or budgeting related to area of assignment.
OR
High School Diploma or eight (8) years of experience providing advanced professional financial analysis and support for assigned function of finance, payroll or budgeting related to area of assignment.
Desired Qualifications
A. Experience reviewing construction cost proposals for accuracy.
B. Experience with administration of construction contracts and other related documents.
C. Experience in working with an online financial management system, preferably Peoplesoft.
D. Experience working with financial resources (e.g. general operating fund, auxiliary funds, capital funds, grant funds, monitoring and financial reporting).
Special Working Conditions
ADA & Other: Requires fingering, talking, hearing, seeing, memory, and repetitive motions.
Sedentary Work: Work involves sitting most of the time. Exerts up to 10 points of force occasionally and/or uses a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Working Conditions: Work is routinely performed in an indoor, office environment.
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Apply on or before May 27, 2024 to be considered.
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320036&PostingSeq=1
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