Administrative Operations Assistant III- $24.00 to $28.00 -98201

About You:

You work thoroughly, leaving nothing to chance. With others, you are friendly and approachable. You would describe yourself as thoughtful, steady, and reliable. Things don’t accidentally fall through the cracks in your world - you strive for structure and precision and tend to be a perfectionist.

Are you our next Administrative Operations Assistant III?

Your attention to detail makes you perfect for making sure lease paperwork is complete, accurate, and meets eligibility requirements. You have excellent time management skills and follow through on assignments independently to meet deadlines.

Our Administrative Operations Assistant III are:

Helpful. You are a supportive member of the team and don't feel a need to take charge.

Sincere. You are a thoughtful and calm listener.

Unhurried. You are comfortable ensuring a task is complete before you start another.

Disciplined. You are organized and meticulous with your work.

Why Coast Property Management is the company for you!

We are continuing to expand and innovate as one of the top 5 largest property management companies in the Pacific Northwest. Coast Property Management has been named one of Washington’s Best Places to Work and our award-winning culture and mission of helping people live the best life possible sets us apart.

Our employees love our family atmosphere, team mentality, and the many perks of being a Coast employee. At Coast, we’re committed to each of our associates’ health, wealth, and overall well-being which is why we’ve made available a comprehensive benefits package that includes a choice of 3 different medical plans as well as access to a Health Savings Account (HSA) and a 401K.

What you'll be doing as an Administrative Operations Assistant III:

• Coordinate onboarding and offboarding of properties in systems & software, maintain records.
• Manage our intranet/ F drive records and SharePoint site records.
• Property database/ company licensing and records administration
• Assist with Property Management Agreements as requested.
• Manage due diligence and special projects as requested.
• Generate, distribute, and compile quarterly and annual company surveys.
• Manage Iron Mountain process, including record retention and archives per company record retention policy.
• Assist in the coordination of office functions and company events.
• Back up in all areas of operations, lease administration and record keeping.
• Recommend and implement enhancements to existing processes to improve efficiencies and reduce cost.
• Run office-related errands as required.
• Maintain confidentiality of your job, Coast’s practices, and Coast’s clients.

Are you qualified? (We hope so!)

• High School education or equivalent
• Experience with HUD, Bond, and Tax Credit (with ongoing educational and training in required fields)
• Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Able to speak to residents and maintain good working relations with other team members and any contract laborers working on the property
• Previous clerical/administrative experience and experience with office computers and software
• Must have a valid driver’s license and reliable transportation

How to become our newest Administrative Operations Assistant III:

Apply here online and we’ll reach out to you!

Hours, Pay, & Location:

Full Time

Pay: $24.00 to $28.00

Location: Everett, WA

Legal Stuff:

Hiring is contingent on passing a complete background check. Coast Property Management is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. This role is not eligible for visa sponsorship.

Apply for this position

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• SharePoint: 3 years (Required)
• Microsoft Excel: 3 years (Required)
• Filing: 3 years (Required)
• Yardi: 2 years (Preferred)
• Real estate administrative: 1 year (Required)

Ability to Relocate:

• Everett, WA: Relocate before starting work (Required)

Work Location: In person