Operations Assistant

Closing date: 4/10/2024

Overview:

We are looking for a highly organized and detail-orientedOperations Assistant to join our team. As an Operations Assistant, you will play a vital role in ensuring the smooth operation of our business.

Our company specializes in providing high-quality mechanical solutions to a diverse range of customers, and we need a capable individual to support our operations and help us continue to grow. You will have the opportunity to work with a talented and dedicated team and be an integral part of our company's growth and success.

The ideal candidate for this position will be a self-starter who thrives in a fast-paced environment and possesses excellent communication and organizational skills.

Responsibilities:

- Provide administrative support to the operations team.
- Answer and properly distribute phone calls with courtesy and professionalism.
- Prepare, sort, and distribute incoming/outgoing mail and company email.
- Manage the onboarding process for new customers.
- Maintain and update physical and digital filing systems.
- Assist with dispatch functions, including customer and technician communication
- Process backflow test reports.
- Input and update information in databases and spreadsheets.
- File management and scanning.
- Assist with accounts payable and receivable tasks, including account reconciliation and data entry.
-Perform other duties as assigned.

Requirements:

-High School diploma or equivalent.
- Previous experience in an administrative, operations, or customer service role in the construction or service industry is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.
- Excellent phone etiquette and communication skills both verbal and written.
- Strong organizational skills with the ability to multi-task and prioritize tasks effectively
- Ability to adapt to changing priorities.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality of sensitive information.
- Strong problem-solving and customer service skills.
- Ability to work independently as well as part of a team.

*To be considered for this position, please attach a Letter of Interest.

We are an equal opportunity employer dedicated to a policy of nondiscrimination in employment on any basis, including race, creed, color, religion, gender, sexual orientation, national origin, veteran status, age, disability, and any other status protected by law.

Compensation is based on experience.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person