Administrative Officer

Public Trust

Ardent Eagle Solutions (AES) is a dynamic and growing small business supporting the Federal Government, Department of Defense (DoD) and Intelligence Community (IC) customers worldwide. AES is focused on the success and growth of its employees while providing outstanding support to our customers and their mission(s).

The purpose of this Task Order is to provide Contractor administrative support services.

The position supports the National Environmental Satellite data and Information Service (NESDIS) office-wide onsite administrative, operational and program management support services. The National Oceanic and Atmospheric Administration (NOAA) is an agency that enriches life through science. Their reach goes from the surface of the sun to the depths of the ocean floor as they work to keep citizens informed of the changing environment around them.

From daily weather forecasts, severe storm warnings, and climate monitoring to fisheries management, coastal restoration and supporting marine commerce, NOAA’s products and services support economic vitality and affect more than one-third of America’s gross domestic product. NOAA’s dedicated scientists use cutting-edge research and high-tech instrumentation to provide citizens, planners, emergency managers and other decision makers with reliable information they need when they need it.

NOAA’s ability to achieve its goals and objectives depends heavily upon the continued strengthening and integrations of our enterprise-wide science and technology, stronger partnerships and stakeholder engagement, and effective organizational and administrative functions.

• Scanning/indexing; archiving, date entry and other general office tasks.
• Travel, time keeping, data entry, develop and maintain spreadsheets and other general office tasks.
• Overall coordination for all tasks supporting the Office.
• Support the setup and coordinating of meetings and Video Teleconference Calls (VTCs).
• Generating agendas and meeting announcements; attending government meetings with Government personnel; making arrangements for conference rooms; generating meeting minutes and tracking resolution of action items.
• Be an active participant in a non- decisional capacity in technical, programmatic, and financial interchange meetings or conferences; writing meeting summaries & after-action reports and preparing meeting & conference materials as required.
• Provide a report that clearly identifies new items as the result of a conference or meeting. This report is expected to be an information push (rather than information pull such as web-based tools or multiple party e-mails) as a notice to the responsible parties and persons responsible for oversight. These reports should be completed for review not later than one business day from the conclusion of the conference or meeting.
• Provide technical and editorial support for drafting and issuing correspondence and messages in accordance with the latest series of the NESDIS Correspondence Manual or office requirements to enable the Project Manager to effectively communicate both with industry and other NESDIS business units to resolve technical and programmatic issues in a timely manner.
• Support the Office with the drafting of routine letters, memos, e-mails, and digests. These products are expected to require significant research, input, and coordination to complete.
• Support the Office in the preparation of briefings.
• Ensure inventory, order, and maintain office supplies in an adequate capacity to fulfill needs of the office.
• Ensure office equipment is maintained in usable condition by requesting service when necessary and replacing consumables as needed.

Approximately 6 years of experience with the responsibilities listed above. 

BS/BA degree (or equivalent)

Facility access is provided from 0600-1800 Monday – Friday. Core work hours are set to support OSPO and NESDIS HQ staff from 0800-1700 Eastern Standard Time. Flexibility is required and allowed for work performed within the EST core work hours. Work performed shall not exceed 40 hours per week.

Suitland, Maryland

Telework

Telework may be authorized for task order performance provided that: the dates are mutually agreed upon based on the needs of the required activity; a written Telework Plan is prepared, and prior approval is received from the Federal Project Manager and the Contractor Program Manager; and a daily log of activities and work completed is maintained and submitted to the Contractor Program Manager for every telework day. Daily logs shall be available to the Government upon request. By authorizing an employee to telework, the Contractor Program Manager agrees that there is a means in place to monitor work progress.

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned.

Ardent Eagle Solutions is an Equal Opportunity Employe

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