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SalaryLocation: Chicago, IL
Hospital: RUSH University Medical Center
Department: Women and Children Admin
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)
Summary:
The Administrative Manager promotes and supports department goals; providing high quality office management and leadership; ensuring a productive work environment and continuous professional growth among office staff; managing, supervising, hiring/terminating and mentoring administrative staff. The Administrative Manager will independently oversee the department and must manage the offices such that all processes are completed accurately and efficiently with a customer focus. Exemplifies the Rush mission, vision, and values and must act in accordance with Rush policies and procedures.
- Directs and/or implements business, administrative and financial decisions and facilitates problem solving of office issues for staff.
- Manages and monitors check requests, travel authorizations and reimbursements and other department-related reimbursements. Ensures Financial Policies and Procedures of the department are consistent with Rush University Policies and Procedures and Corporate Compliance Program.
- Oversee department budget planning and development.
- Track and monitor departmental budgets, project budgets, and department expenditures.
- Oversees the purchase requisitions and approvals process for all department equipment and supplies.
- Manages staff members, overseeing hiring, recognition, performance reviews and discipline of those staff members; coordinates recruitment and training of office staff.
- Coordinate and oversee onsite interviews.
- Provides leadership and direction on the continuous improvement of office functions; provides in-service training to staff as needed to ensure efficient practices.
- Coordinate systems workflow and organize resources to efficiently and effectively address the department’s support needs.
- Manage the program’s centralized application system – includes providing training to new users of the system and developing efficient procedures.
- Manage and maintain all department databases.
- Collaborate with faculty and/or staff to develop and implement improved operational processes for the department.
- Oversee general and complex office support, including file maintenance of records, contracts, and clinical affiliation agreements.
- Coordinate administrative responsibilities in the program, including oversight of the department support staff’s performance of administrative and clerical duties.
- Perform clerical accounting and general office duties as needed.
- Oversee and assist in providing administrative support.
- Create and manage schedules.
- Manage all forms of communication (written, telephone, electronic, website).
- Support the department in the preparation, analysis, and reporting of program performance data.
- Performs other job duties as required.
- Five years’ experience in a management/supervisory capacity.
- Excellent interpersonal and oral/written communication skills.
- Proficiency in Microsoft Office Suite (Word, Access, PowerPoint and Excel).
- Excellent time-management skills and follow-through.
- Ability to grasp new concepts quickly, including an excellent understanding of the department’s complex processes and procedures.
- Ability to work independently, make good decisions and organize at a high level.
Preferred Job Qualifications:
- Bachelor’s degree.
- Knowledge of how to manage and direct multiple offices in a hospital/university setting.
- Excellent decision-making and trouble-shooting skills.
- Ability to work with numerous personalities and positions.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
