Address
Form of workRESPONSIBILITIES
• Schedule, plan, and coordinate events, meetings, and conferences.
• Establish, monitor, and coordinate program timelines, ensuring the prompt delivery of project milestones.
• Arrange and coordinate logistics, prepare materials, and ensure smooth execution of meetings and events.
• Support the annual agenda program, the advisory body and education committee nominations, and other committees and programs supported by JCS. Abide by strict confidentiality requirements of the nomination process.
• Assist in tracking and monitoring the unit budgets, procurements, and other fiscal services.
• Prepare contracts and expense reports. Review and process various invoices, travel claims, travel advances, and travel exceptions, hotel room blocks, and be proficient in fiscal policies and procedures.
• Assist the principal manager with coordination and fulfillment of special projects for the unit, and provide backup support to associate analysts and other Administrative Coordinators.
• Collect, enter, and maintain data in relevant database systems, and format data for reporting purposes.
• Coordinate ADA access assistance including reviewing requests to determine appropriate agency response to reasonable accommodations and monitoring, logging, and replying to all messages in the ADA inbox.
• Handles the service of process, incoming mail, and purchasing and maintenance of all general office supplies.
• Perform additional job-related duties as assigned.
Working Conditions
The Judicial Council strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.
The successful candidate will be expected to work in the Judicial Council's San Francisco or Sacramento office; hybrid work options for employees who live in areas surrounding this location may be considered.
Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.
- ADMINISTRATIVE COORDINATOR
- Job Application Package Checklist
Position Details Job Code #:
JC-411037
Position #(s):
156-100-3010-XXX
Working Title:
Administrative Coordinator JO#6135
Classification:
ADMINISTRATIVE COORDINATOR $5,592.00 - $7,828.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
OVERVIEW
The Judicial Council of California is accepting applications for the position of Administraitve Coordinator for Judicial Council Support in the Judicial Council and Trial Court Leadership unit.
We are seeking a self-motivated and detail-oriented individual with excellent organizational skills to join our team. The Administrative Coordinator provides highly specialized administrative support to the Judicial Council, the Executive and Planning Committee, trial court leadership, and the council's advisory bodies. This critical position will perform a wide range of administrative, logistical, and program support activities, contributing to the efficient functioning of our unit, meeting crucial timelines, and ensuring seamless operations.
Department Website: http://www.courts.ca.gov/careers
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/26/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Judicial Council of California
Attn: APPLY ONLINE ONLY See Link in How To Apply
455 Golden Gate Avenue
San Francisco , CA 94102-3688
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
MINIMUM QUALIFICATIONS
Education and Experience
Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper
management, etc.).
OR
Associate's degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing,
database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.
OR
One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable
in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity.
Desirable Qualifications:
• Ability to function in a high-volume, high-visibility team and make few to no mistakes in work product, consistently and effectively managing competing priorities and deadlines.
• Effective communicator, able to communicate across broad, diverse populations.
• Thoughtful and deliberative with an eye for process improvement.
• Understanding of and ability to apply customer service principles.
• Proper use of English grammar, punctuation, and spelling.
• Proficient in Excel, MSWord, Outlook.
• Basic experience in the purchasing of goods and services.
OTHER
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
Benefits
HOW TO APPLY
This position will remain Open Until Filled and requires the submission of our official application, a resume, and response to the supplemental questions.To ensure consideration of your application for the earliest round of interviews, please apply by Friday, January 26, 2024 .
To complete an online application, go to job opening JO#6135 at https://www.courts.ca.gov/careers.htm
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at 415-865-4260; Telecommunications Device for the Deaf at 415-865-4272.
PAYMENT & BENEFITS
$5,592 - $7,828 per month
(Starting Salary: $5,592 per month)
Some highlights of our benefits package include:
• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Cassandra Ramirez
(415) 865-4372
Cassandra.Ramirez@jud.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Supplemental Questionnaire
The Judicial Council of California Is an Equal Opportunity Employer.
Supplemental Questions
To better assess the qualifications of each applicant, please provide a response to the following questions.
1. Why you are interested in this position?
2. Describe the skills, knowledge, and expertise that qualify you to perform the duties of this position.
3. Provide an example of how you handle competing priorities to meet deadlines.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
