Administrative Coordinator I

Job ResponsibilitiesResponsibilities of the Administrative Coordinator IUnder general supervision of the Vice President of Institutional Advancement, plans, coordinates and/or performs administrative, business management or support services activities for the Institutional Advancement division of the college, including the departments of Marketing & Public Relations, Institutional Research (IR), Institutional Effectiveness (IE), Information Technology (IT), and the Center for Teaching & Innovation.

• Provides administrative office services for the VP of Institutional Advancement (IA) and all departments within the IA Division, including Marketing, IR, IE, IT, and the Center for Teaching & Innovation. Aids the VP of IA with maintaining schedules, appointments, incoming calls, and coordinating all internal/external meetings. Serves as the point of contact for IA. Assist the VP of IA with support to the NETC Area Commission and NETC Foundation as needed.
• Updates and maintains Policies and Procedures according to SACSCOC Guidelines. Keeps an up-to-date tracking spreadsheet of the status of Policies and Procedures. Maintains Policies and Procedures on the Website.
• Maintains detailed financial records, including budgets for all divisional operations. Monitors budget and prepares purchase requisitions and invoices for submission to the Business Office. Reconcile and ensure timely submission of credit card receipts/Bank of America Statements. Book travel for VP of Institutional Advancement, all departments within the IA Division, and all SACSCOC related trips and expenses. Ensure departmental budget codes are accurate before submitting to the Business Office.
• Updates and maintains college-wide Academic Calendar and initiates the distribution, processing and reporting of various surveys used for college research, planning and evaluation. Assists IE with Student Opinion Surveys.
• Assists Marketing with graduation and alumni events, etc. Manages promotional materials and updates the college website as needed and directed.
• Assists in preparing and organizing SACSCOC Accreditation documentation, grant proposals, college operational plans, and other reports as needed. Prepares and maintains specialized reports in Excel, Word, and PDF, etc.
• Orders and maintains supplies as needed, sets up and maintains departmental files and IA Division meeting minutes/activities, assists with Alumni and Foundation activities as needed.
• Supports other divisions and college-wide projects as assigned. Acts as back up to front-office for phone/support assistance as needed. Performs other duties as assigned.

Minimum and Additional RequirementsState Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience. NETC Preferred Requirements: Bachelor's degree in related area, knowledge of SC Procurement Code and Policies, knowledge of Colleague/Datatel Accounting System.Preferred QualificationsKnowledge of agency policies, procedures, rules, regulations and program services. Knowledge of policies, procedures, rules and regulations related to the specific administrative function. Knowledge of governmental fiscal and personnel procedures, practices and policies. Knowledge of modern office practices, procedures and equipment. Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to plan, organize and supervise the work of subordinate personnel. Ability to communicate effectively.Additional CommentsMust be able to lift and carry files, books, and reports weighing up to 25 lbs. Must be able to sit, stand, and walk for intermittent periods of time. Must be able to reach, bend and twist at the waist to perform filing, desk work, and operate general office equipment. Minimal overnight travel may be required. Must attend mandatory college events as scheduled.