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Form of workSummary:
The Area Field Coordinator is responsible for performing and overseeing a wide range of administrative activities.
Essential Duties and Responsibilities:
Duties may include, but are not limited to, duties surrounding Administrative Support:
Time reporting and associated reporting.
Tracking vacation and time off, incident reporting, posting weekly work schedules, and annual vacation schedule
Generate a monthly purchase card statement for all bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.
Process out-of-pocket per diem reports.
Maintain and update Area Emergency Manuals.
Assist with contracts for service and associated reporting, as needed.
Various administrative support duties including, but not limited to, answering the phone, mail handling, office supplies, and completion of various reports.
Review, code and submit invoices into the SAP Accounts Payable system.
Work directly with vendors/contractors to resolve billing discrepancies.
File and maintain various forms, reports and correspondence according to the Transmission Filing Guide.
Assist supervision and other employees in maintaining files of Department of Transportation (DOT) forms and reports.
Provide support during DOT audits.
Required Skills:
- High School Diploma or Equivalent.
- Bachelor's degree in business administration, accounting, mathematics, or additional equivalent related experience preferred.
- Two to four years of analytical experience, preferably in the gas transmission or similar industry, in cost or budget analysis.
- Excellent oral and written communication skills.
- Proficient in all Microsoft software.
- Possess excellent interpersonal skills and ability to work closely with all levels of organization.
- Must be detail-oriented with good organizational skills.
- Ability to work in a fast-paced environment with multiple concurrent assignments.
- Must be team player, self-motivated with high level of energy and creativity.
- Ability to perform multiple tasks with minimal supervision.
- Extended workday may be required on short notice.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Monthly travel, including overnight stays, may be required due to administrative support requirements of other locations within the area.
Occasional visits to settings which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, requiring appropriate personal protective equipment.
