Administrative Coordinator

Job Title:

Administrative Coordinator

Department:

Office of the President and Chief Executive Officer

FLSA Status:

Non-Exempt

Reports to:

Senior Vice President, Strategy, Accreditation Policy, and Standards

The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.

Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Under direct supervision, will participate in the planning and execution of all activities required in support of revisions of the Common Program Requirements, strategic planning and environmental scanning, and other special initiatives as needed. This will include scheduling and providing support for meetings of work groups, advisory committees, and task forces. The coordinator will collaborate, as needed, with team leadership and other members of ACGME Leadership, as well as with consultants.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide administrative and logistical support for the necessary revisions to the ACGME Common Program Requirements, strategic planning and environmental scanning activities, and other special initiatives as needed.
• Under the supervision of the Project Manager, Office of the President and CEO, monitor progress on all activities to ensure key deadlines are met and project goals are achieved.
• Manage logistics for all activities, including management of the Senior Vice President’s calendar, scheduling, and providing administrative support for in-person and remote/hybrid meetings as directed by team leadership.
• Maintain and update all documents related to the work of project teams as needed.
• Other duties as assigned.

QUALIFICATIONS

Minimum

• Bachelor’s degree in a related field; in lieu of a degree, three years’ project coordinator experience.
• Three years’ administrative experience, including meeting scheduling and logistics.
• Proficient computer skills, including using the internet, Adobe Acrobat, and Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, and OneDrive).

Preferred

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

• Strong attention to detail and expert follow-up skills.
• Outstanding written and verbal communication.
• Excellent troubleshooting and problem-solving skills.
• Skilled in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
• Able to flexibly accommodate shifting priorities.

WORK ENVIRONMENT/CONDITIONS

• This position is based in a typical office environment with no specific or unusual physical or environmental demands.
• Most of the work performed is normally done in the ACGME office and/or a home office with the typical physical demands of an office environment.

The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply.