Administrative Business Coordinator, Global Corporate Affairs

About this role
BlackRock is recruiting for a dynamic Administrative Business Coordinator for the Global Corporate Affairs team. This position is based in our New York office. We are looking for a great teammate with a positive attitude who is deeply motivated and able to thrive working with senior leadership and partnering with other administrative professionals.
Responsibilities

• Reception and administrative coordination for senior leaders, including serving as the point of contact and greeter for external visitors to our office, coordinating meetings and video calls with multiple participants across global time zones and calendar management for multiple team members
• Ability to handle sensitive matters with a high level of confidentiality and discretion
• Manage multiple phone lines for senior leaders
• Partner closely with our executive business manager and COO team to organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes
• Provide support with the organization, printing and compilation of materials for various committees and meetings
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details
• Receive, sort, and distribute daily mail/deliveries
• Use Microsoft Word, Excel, PowerPoint and Adobe to produce presentations and regular reporting
• Process gifts & entertainment records and expenses using Concur and the G&E System
• Build and maintain good business relationships with executives and administrative staff across the organization
• Provide additional ad-hoc reception and coordinator duties as needed

Qualifications

• Minimum 5 years of professional / corporate or administrative experience
• Experience in a dynamic corporate environment and Corporate Affairs or finance is a plus
• Enthusiastic, hardworking, confident and has a positive attitude
• Dedicated colleague deeply motivated, well organized, and responsive.
• Communicates with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure
• Excellent communication skills (written and verbal) and a high-level of emotional intelligence
• The ability to be forward thinking: identify what needs to be done and take action before being asked
• A proactive mindset, capable of identifying operational efficiency and implementing new procedures, approaches, and technology to make improvements across the team
• Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics
• Proficiency working with automated expense tracking and online travel; experience using Concur preferred

For New York City only: The salary range for this position is $65,000 - $110,000 which is the equivalent of $31.25 - $52.88 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person - aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.
BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.