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Form of workWorks under general supervision of the Chair of the Department of Health and Behavioral Sciences, and provides administrative support for the Department of Health and Behavioral Sciences to include the exercise of discretion and independent judgement with respect to matters of significance.
Responsibilities:
Screens phone calls, responds to questions and takes messages for departmental faculty and staff
Handles correspondence and prepares various reports as needed
Maintains active personnel files for the department and assists in the processing of faculty and staff applications, credentialing, approval and appointment letters
Drafts, composes, proofs, obtains signatures, sends, and receives correspondence on behalf of the department chair
Assists in the planning and execution of special events and meetings
Maintains office equipment and assists in acquiring departmental supplies
Assists the department chair in record retention efforts.
Maintains academic, student, and year-to-year financial records related to the activities of the faculty and department.
Assists departmental faculty and staff with purchasing, travel planning, and related accounting tasks
Assists with travel arrangements and reimbursement for faculty, staff, and invited guests
Manages procurement card and reconciliation
Enters adjunct faculty assignments in Banner
Prepares occasional textbook requests for departmental faculty (when faculty need assistance)
Prepares workload reports for departmental faculty
Assists faculty with office needs, facilitates completion of HR-related tasks, and sends reminders on completing training by departmental faculty and staff
Prepares and distributes meeting minutes and tracks action items
Screens complaints and determines the appropriate action or referral
Serves as a liaison between faculty, administrators, and students
Handles highly sensitive and confidential materials
Alerts the department chair to outstanding issues and concerns
Keeps track of departmental assets
Submits work requests for the office, as needed
Performs other duties as assigned
Often the first point of contact for the department. Must provide excellent customer service to the internal and external customers.
Assists the Chair of Life Sciences in maintaining academic, student, and financial records related to the activities of the department.
Assists faculty with routine office needs and works with other university departments to complete various tasks.
Education and Experience:
High school diploma or higher.
Five (5) years of related experience.
Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, database, and presentation applications
Ability to multitask and work cooperatively with others in a fast-paced setting
Excellent Interpersonal and communication skills
Strong planning and organization skills
Ability to work independently once given a project
Ability to streamline processes, meet deadlines, and a willingness to learn new office processes
Applicant Instructions:
Please make sure to provide the following documents:
Cover Letter
Resume / CV
References – at least two professional references
For detailed instructions on how to apply for any position on our website, please use the following link:
http://www.tamusa.edu/humanresources/job-opportunities/index.html
Summary of Employee Benefits:
https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf
Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.
Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
